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Senior Executive Assistant, President's Office

Employer
Johnson County Community College
Location
Kansas, United States
Salary
Salary Not specified
Posted Date
Aug 12, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Executive
Employment Type
Full Time
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Johnson County Community College
Position, Department: Sr. Executive Assistant, President's Office

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Grade/Pay Range: 55.55, $24.16- $30.20 per hour *Actual pay depends on qualifications

Benefits Category: Full-time Benefits

Position Summary: The Senior Executive Assistant performs a variety of management functions to carry out the activities of the President's Office. The Senior Executive Assistant works closely with the President and the Board of Trustees in planning, initiating, and carrying to completion varied administrative activities. The Senior Executive Assistant acts as liaison between students, the faculty and staff, community, President and Board. The position involves an extensive knowledge of the Special Assistant to the President and Board and President's responsibilities and routines and college policies and procedures. The position also requires the ability to communicate effectively, orally and in writing, and to demonstrate tact, diplomacy and confidentiality when dealing with faculty, staff, students, Board of Trustees, press and the public. The Senior Executive Assistant makes decisions on administrative matters and works independently with minimum supervision.

Required Qualifications:

3+ years of related work experience with senior level executives, with ability to work without supervision
Proven commitment to confidentiality
Strong organizational, interpersonal, and communication skills; ability to work on numerous projects simultaneously; flexibility
Effective problem-solving skills, including conflict resolution and situation de-escalation
Ability to work fluently within various types of software
Detail oriented with commitment to accuracy while meeting deadlines
Ability to gain thorough understanding of the College, including its organization, processes, key contacts, and best ways to “get things done”

Preferred Qualifications:

5 years of experience in an executive office.
One year of experience in office management.

To be considered for this position we will require an application, resume, and cover letter.



Position Details: Job duties include but are not limited to:

Major Operational Position Responsibilities

a. Manages all communication and follow-up related to the President's office general email account, troubleshooting concerns raised by students, employees, community members, business and education leaders, and elected officials.

b. Manages local and overnight travel arrangements for the President and Board of Trustees; prepares travel requests and travel reimbursements; manages travel card and out-of-pocket expense reports and manages the approval flow of the President and Board of Trustees in Concur travel system.

c. Attends monthly Board subcommittee meetings and Board of Trustees meetings.

d. Writes and prepares neutral, clear, objective, accurate and complete board minutes.

e. Prepares presentations for President's use at local and national/international meetings and conferences.

f. Manages accurate budget and accounting records by paying invoices, tracking costs and keeping account balances and initiates budget transfers when necessary for the budgets of the President and Board of Trustees; assists with budget preparation.

Specific Committee Position Responsibilities

a. Manages the Board of Trustees communication portal (SharePoint) for the President's Office and Board of Trustees.

b. Serves as back-up to the Special Assistant to the President and Board by coordinating with Board of Trustee committee members the scheduling of monthly meetings, agenda preparation and recording of official committee minutes.

c. Works with the President and office team in preparing for monthly board meetings, including helping compile the Board packet support materials, submitting marketing requests for web updates, setting the Board room and serving at check-in.

d. Serves on other college committees as requested and performs special assignments as requested by the Special Assistant to the President and Board, and President.

General Position Responsibilities

a. Conducts research assignments, prepares reports, correspondence and related communications as assigned by the Special Assistant to the President and Board, and President.

b. Provides leadership to the President's office support staff by training, answering questions and providing day-to-day work direction as needed.

c. Develops and Manages President's Office databases required to facilitate and support office projects.

The responsibilities described represent the primary responsibilities of the job. Other responsibilities may be assigned by the supervisor as warranted by business needs. The incumbent is expected to do all assigned responsibilities. Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous, and respectful behavior and engage in constructive conflict resolution, when needed.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.



Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students' success. You belong here.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.



To apply, please visit: https://careers.jccc.edu/en-us/job/494975/senior-executive-assistant-presidents-office



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