Evening Event Setup Lead

Job Summary

The University Memorial Center (UMC) at the CU Boulder encourages applications for the Evening Event Setup Lead! This position provides lead support for the setup staff who provide event setup functions for the many lectures, meetings, banquets, and conferences that take place in the UMC. Setups are based on information provided by the CU Events Planning and Catering Office who work with clients to determine event and meeting setup needs. Position also assists the UMC AV team in the setup and operation of the AV/PA equipment. Position leads the UMC setup team in the daily and annual cleaning of event and meeting spaces in the UMC, as well as offices and exterior spaces of the UMC. Provides supervision and training for FTE and student staff on event setup, cleaning and maintenance procedures, and safety in the workplace. Position provides backup support for the UMC Setup and AV Manager.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Known as the campus “living room,” thousands of people visit the University Memorial Center (UMC) every day to grab a bite to eat, enjoy free entertainment, shop the retail stores, study with the free wireless Internet or engage with peers. With a wide variety of student services and student group offices in the building and active student governance, the UMC is an exciting center for activism and community interaction. As a designated multicultural center, we celebrate diversity through food, dance, art, music and the free exchange of ideas.
The UMC is leading the charge for sustainable practices on the CU campus. In addition to ongoing recycling and renewable energy programs, we were awarded CU Boulder’s first LEED Silver Certification. We are an auxiliary department supported by student fees through the campus’ student government. We offer a great work schedule, health insurance, paid vacation time, sick time, and holidays.

What Your Key Responsibilities Will Be

• Lead the evening setup team in providing timely and expected setup support per customer requests (through EMS, 7Pts, and Social Tables, and other software systems) in the ballroom, meeting rooms, and other event spaces throughout the UMC and various off-site locations. Meeting and event spaces are routinely turned over several times during a shift and position lead staff in the resetting and cleaning of spaces in preparation for the next event or meeting. Schedule work assignments, forecast division of labor/resources, approve time submittal, monitor work completion, and ensure availability of necessary supplies and equipment. Position may occasionally be required to drive a university vehicle to obtain parts and supplies or to off-site event locations. Train new staff in all aspects of their job. Act as back-up administrator for the 7Points software system.

• Lead staff in the daily cleaning and annual maintenance of event and meeting spaces, offices, outdoor spaces and restrooms throughout the UMC. This includes emptying waste and recycling receptacles, cleaning carpets, stripping and sealing of hard floors, window cleaning, washing walls, and cleaning furniture and other equipment. Report damaged or broken equipment to the UMC Maintenance staff to initiate repairs.

• Work collaboratively with and coordinate work flow with the other Setup Lead, transitioning work assignments and project to its team to complete. Position reviews time keeping systems to ensure employee time is recorded correctly and submitted weekly.

• Lead team in the moving of furniture, office equipment, and other large items in support of the UMC and its operations. This may be in preparation for the arrival of new replacement furniture, capital projects, moving of offices and other program areas within the UMC.

• Assist AV & Setup Manager with staff and student employee evaluations, coaching sessions, trainings, and other duties as needed.

• Provide professional AV/PA backup support for the AV Team, providing conference-related AV services as needed.

• Represent the UMC Setup and AV Manager as needed at internal and external client meetings. Participate in UMC leadership, planning, and staffing meetings and represents the UMC in Division meetings or committee work as needed and as appropriate.

What You Should Know

• These positions current schedule is Tuesday - Saturday 12:30p - 9p.
• This position is expected to work evenings, weekends, and occasional shifts outside of normal hours.

• All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
  

What We Can Offer

• Starting salary range is $38,000 - $42,216.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be resourceful. Be Boulder.

What We Require

• One year experience performing setups in a large event center, hotel, theatre, or other venue with multiple event spaces. Appropriate education will substitute for the required experience on a year-for-year basis.
• A valid driver's license.

What You Will Need

• Ability to work independently and in a team environment.
• Ability to anticipate, troubleshoot, and tackle problems in a fast-pace work environment.
• Excellent computer skills and an ability to learn multiple event management scheduling software platforms.
• Excellent customer service skills with an ability to communicate in a professional manner both in writing and in person.
• Some experience in Audio Visual event production including equipment setup and troubleshooting.

What We Would Like You To Have

• 2 years experience performing setups in a large event center, hotel, theatre, or other venue with multiple event spaces.
• 1 year experience of related experience in Audio Visual Event Production including equipment setup and troubleshooting.
• Demonstrated experience as a shift lead, manager or supervisor.
• Experience working in a college or university environment.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 26, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.


Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu