Administrative Assistant

Employer
SUNY Empire State College
Location
New York, United States
Salary
Salary Commensurate with experience
Posted Date
Aug 12, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
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Company Description:

SUNY Empire State College was established in 1971 by Dr. Ernest Boyer as a distinctive statewide institution focused on innovative, nontraditional teaching and learning.

SUNY Empire is part of the State University of New York system and is accredited by the Middle States Commission on Higher Education. With headquarters in Saratoga Springs, New York, SUNY Empire primarily serves working adults pursuing associate, bachelor's and master's degrees online and onsite at locations in every region of the state and abroad.

The college's 51-year commitment to flexible, individualized learning is represented by faculty mentors who guide students throughout their academic studies, the ability for students to build individualized degree plans, the award of credit for learning gained from life and work experience, world-class academic and social student-support communities, and flexible course delivery methods that meet students' diverse learning preferences. The college boasts more than 92,000 successful alumni and partners with nearly 17,000 students each year who want to expand their personal and professional horizons.

SUNY Empire State College is committed to creating a multicultural, inclusive academic and work environment. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that a diverse faculty is critical to academic excellence and prepares students to live and work in an increasingly global world.

Job Description:

SUNY Empire State College, Office of the President, is currently seeking a Management Confidential (MC) Administrative Assistant, supporting the overall operations of the Office of the President, including high level compliance, budget, internal communications, detailed meeting scheduling and project management functions. In addition, the Administrative Assistant will oversee the President's travel, both domestic and internationally. The requirements of this position call for a support staff to use the highest discretion in handling of sensitive and confidential information and maintaining the highest level of accuracy and tactfulness expected of the President's Office.  

 The Administrative Assistant will:

  • Provide primary confidential administrative support to the chief of staff and her related duties.
  • Prepare sensitive and confidential meeting materials for the President.
  • Manage travel logistics and travel reconciliation for the President and Chief of Staff, and other office staff as needed.
  • Accurately maintain, manage and process all budget accounts and related documents for the Office of the President in a timely and accurate fashion.
  • Interact with external constituents, such as legislators, SUNY administration, campus presidents, College Council and Foundation Board Members.
  • Assist with confidential HR functions and onboarding of new employees, including technology requests.
  • Maintain Office of the President web content and multiple email distribution lists.
  • Attend Cabinet meetings, record minutes, maintain Cabinet SharePoint site.
  • Process reimbursement paperwork for all payments that come to the Office of the President from Vice Presidents and others.
  • Provide seamless backup to the Executive Assistant to the President and act as support to the President in her absence.
  • Continually maintain office supply inventory and ordering of supplies, books, magazines and e-subscriptions as needed.
  • Process appropriate paperwork and maintain the budget for the Professional, Administrative and Support Staff Development funding.
  • Provide administrative and logistical support for Presidential meetings.
  • Provide support to the All College committee including but not limited to, transportation, travel and processing of all travel vouchers.

Requirements:

Required Qualifications:

  • High School Diploma.
  • A minimum of three years of experience supporting senior level administrators.
  • Working knowledge of Microsoft Office.
  • Demonstrated proficiency in oral and written communication skills.

Preferred Qualifications:

  • Bachelor or Associate's Degree.

Special Information:

  • Nights, weekends and early morning hours are occasionally required.  
  • Position is located in Saratoga Springs, New York.

Additional Information:

Rank/Salary: Management Confidential (M/C 06) / $65,000.  

Empire State College is an EOE employer.

We are pleased to offer our employees a generous compensation and benefits package. We also offer professional-development activities for professionals and support staff, as well as faculty-development opportunities that encourage pursuit of disciplinary and community-focused research, scholarship of teaching and learning, and leadership development. 

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Application Instructions:

Applications Due By: The review of Applications will begin immediately and will be accepted until position is filled.

If you are interested in applying for this position, please submit the following documents, which are required for consideration by clicking on the APPLY NOW button:

  • Resume
  • Cover letter
  • Name and contact information of three references

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Please click here to login to your Empire State College Employment Account to check your completed application or to update your account.

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