Academic Program Administrator I/II

Position Details

Position Information

Requisition Number

S1887P

Home Org Name

Human Sciences Administration

Division Name

College of Human Sciences

Position Title

Academic Program Administrator I/II

Job Class Code

AA02A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Cary Center for the Advancement of Philanthropy and Nonprofit Studies in the College of Human Sciences inspires participants to discover their purpose and leave an enduring legacy. Through mentoring, outreach and teaching, the center enables individuals to learn financial responsibility, empowers community members to give of their time, and inspires growth to enrich constituents lives while building a stronger society.

The Cary Center is seeking an Academic Programs Administrator I/II to manage the efforts of its Nonprofit Affiliate Program, the Volunteers in Philanthropy Program, and the Women’s Philanthropy Board Mentoring Program. The position will be responsible for managing all aspects of the academic, educational, and scholarly outreach efforts of these programs.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

This position will work in tandem with the Executive Director of the Center and the Director of the Women’s Philanthropy Board to conduct a variety of high level of administrative/professional program support responsibilities including:

• Plans, designs, develops, manages, and executes programmatic strategies.
• Creates, coordinates, and oversees all aspects of the Cary Center Nonprofit Affiliate Program, the Volunteers in Philanthropy Program, and the Women’s Philanthropy Board Mentoring Program.
• Ensures relevant guidelines, specifications, policies and/or procedures are enforced and followed.
• Provides information to and facilitates communication between administrators, faculty, staff, students, stakeholders, and participants concerning programs/services.
• Writes, plans, coordinates, manages, and edits an assortment of communications (including press releases, printed materials, event programs, advertisements, sponsor recognition materials, web sites, and social media sites).
• Serves as a spokesperson (including public speaking engagements) regarding information about the educational programs/activities.
• Initiates, plans and develops, and manages all program logistics.
• Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projects.
• Maintains relevant databases to ensure accurate and accessible records for all programs’ list serves, address lists, stakeholders, and program attendees.

Minimum Education and Experience

Education Level

Bachelor's degree from an accredited institution

Field of Study

Human Sciences, Business Administration, Public Relations, Hospitality, Nonprofit Management, Education, Liberal Arts,or related field

Years of Experience

Level I - No experience required

Area of Experience

Requirements for Additional Job Levels

Level II – Bachelor’s degree in disciplines listed above plus 2 years experience in project or program administration.

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

The candidate must also possess:

• Excellent interpersonal, written and oral communication skills;
• Effective time management and independent judgment capabilities;
• Ability to multi-task in a high stress environment; and
• Strong strategic planning and management skills.

Minimum Technology Skills

Minimum technology skills include:

• Proficiency in usage of office equipment that includes desk top computers, lap tops, printers, copiers, telephone systems, cameras (digital and video), and DYMO ;
• Proficiency with presentation, design, and video conferencing software such as PowerPoint, Canva, Adobe Creative Cloud, Publisher, Mailchimp and Zoom; and
• Basic knowledge of Outlook and social media venues such as Facebook, Twitter, Pinterest and Blogs.

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Desired qualifications include:

1. Master’s degree from an accredited institution in Human Sciences, Business Administration, Public Relations, Hospitality, Nonprofit Management, Education, Liberal Arts or related field and
2. Experience or knowledge of higher education including but not limited to:
   
   

• working with and in coordination with various academic units, administration, faculty, foundation and university accounting departments, communications and marketing, contracts and grants, advancement, and risk management;
• basic knowledge of Banner and Advance;
• working with people of all ages and backgrounds and especially with nonprofit professionals and organizations, volunteers, donors, customers, and philanthropic organizations;
• conducting nonprofit organization capacity building programs;
• managing and leading scholarly outreach programs that require excellent event planning skills;
• creating and managing web sites;
• negotiating with a multitude of entities including talent agencies, hotels and restaurants, and media outlets;
• managing and adhering to budgets;
• compiling and presenting information to large and small groups of stakeholders, participants, and interested parties.

Posting Detail Information

Salary Grade

32

Salary Range

$35,000 - $65,500

Job Category

Academic Advising/Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

08/11/2022

Closing Date

08/22/2022

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31348
Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a bachelor's degree or higher from an accredited institution in Human Sciences, Business Administration, Public Relations, Hospitality, Nonprofit Management, Education, Liberal Arts, or a related field?
   • Yes
   • No