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Senior Academic Advisor

Ball State University
Indiana, United States
Salary Not Specified
Posted Date
Aug 11, 2022

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Position Type
Faculty Positions, Education, Special Education, Administrative, Student Affairs, Academic Advising & Academic Support Services, Counseling, Disabled Student Services
Employment Type
Full Time
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Posting Details

Position Information

Position Title

Senior Academic Advisor

About this Opportunity

Ball State is seeking highly motivated and energetic individuals to join our high-performing team as a Senior Academic Advisor within University College. This opportunity might be perfect for you if you are passionate about changing lives through higher education, and love working with students to achieve their goals.

University College is a student-centered hub for centralized student success services and support. We define ourselves through a culture of care, curiosity, and a refusal to accept the status quo. As a central unit within Ball State, we are committed to ensuring every student has the resources and support necessary to achieve their fullest potential in higher education. Our commitment to ensuring increased student success requires that we reduce barriers to achievement while ensuring students are able to build a sense of belonging at the University. We are deeply committed to diversity, equity, inclusion, and belonging in everything we do. Our culture drives outcomes through outstanding service to our students and a commitment to continuous improvement.

Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Inclusive Excellence Statement

At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Serve as primary academic advisor to approximately 300 students in a variety of disciplines; apply proactive advising strategies; support students in meeting academic requirements; promote strategies for student success; serve as referral to other university services; facilitate communication between students and all departments.

Minimum Education

Master’s degree from an accredited institution.

Minimum Experience

Three years of experience in academic advising, student services, counseling, or related field in higher education.

Minimum Other

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

More than three years working in a higher education environment; familiarity with Ball State curriculum; familiarity with Banner, EAB Navigate, and Degree Works.

Preferred Other

Ability to work with faculty, administration, and undergraduate students; ability to work in a collaborative environment and work independently; sensitivity to the needs of a diverse student population; interpersonal/human relations skills; ability to encourage and empower students to make their own decisions; ability to act as an advocate for both the students and the university; ability to identify students’s needs for support services in order to make appropriate referrals; ability to maintain confidentiality.

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised


Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.


Office of Dean of Univ College:171130

Department Information

Department Email or Phone Number


Duties & Responsibilities



Job Duty

Meet with assigned load of approximately 300 students to provide information and guidance on academic-related issues such as course planning and registration, major-specific requirements, and academic progress.



Job Duty

Keep up-to-date information on university academic requirements, policies, and procedures as outlined in the undergraduate catalog and in departmental handbooks.



Job Duty

Provide support to students in maintaining individualized four-year degree plans as mandated by the State of Indiana.



Job Duty

Train students to interpret the Degree Works degree audit.



Job Duty

Teach student success courses to students on academic probation or at-risk of probation.



Job Duty

Mentor new advisors on the use of proactive advising strategies and techniques.



Job Duty

Participate in appropriate admissions and orientation events; serve as departmental liaison for new transfer students; work collaboratively with academic departments to assist in the evaluation of transfer course equivalencies.



Job Duty

Promote strategies for success with students including time management, study tips, and participating in tutoring and supplemental instruction sessions; provide additional intervention with assigned students on academic probation.



Job Duty

Create advising reports as requested by school administrators and department chairs using Banner, Argos, and Degree Works.



Job Duty

Work collaboratively with faculty in providing effective advising services to assigned students.



Job Duty

Serve as a referral agent to other university resources and services.



Job Duty

Oversee the course transfer evaluation process.



Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

In the Required Applicant Documents section, please provide an inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Inclusive Excellence Statement
Optional Documents
  1. Master's Transcripts
  2. Advising Philosophy Statement

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