Executive Project Manager, Office of BSUF President
- Employer
- Ball State University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 11, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Development & Advancement, Alumni Affairs, Executive, Executive Directors, Other Executive
- Employment Level
- Executive
- Employment Type
- Full Time
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Job Details
Posting Details
Position Information
Position Title
Executive Project Manager, Office of BSUF President
About this Opportunity
Ball State Foundation is driven by our commitment to students, alumni, donors, and the exceptional individuals on our team. We place an emphasis on fiscal responsibility, the principles of accountability, transparency, responsible stewardship, and good governance. Join our team as we continue to grow the culture of beneficence for Ball State University through focus on intentional engagement and exceptional fundraising as we embark on our most ambitious fundraising goal ever — to take student support to the next level, both financially and academically.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Reporting to the Senior Director of Foundation Operations, the Executive Project Manager is responsible for performing a wide variety of project management and executive administrative duties to ensure the efficient and effective operation of the BSUF Foundation. Provides executive level support and analysis to the Sr. Director and the Foundation President such as analysis of complex, confidential, and sensitive issues and special projects that support the objectives of the Foundation.
The successful candidate models discretion and confidentiality; contributes to a positive work environment through action and communication and promotes collaboration with the campus community. This individual is a servant-leader with the leadership, diplomacy, and governance skills to support the day-to-day planning, strategies and operations of the Ball State Foundation and governance boards. This position directly interfaces with key volunteers and staff from across the Foundation associated with the Foundation Board, Alumni Council, and strategic planning to ensure that all relevant stakeholders are engaged, informed, and have visibility into the planning details.
Minimum Education
Bachelor’s degree from an accredited institution. Or, in lieu of Bachelor’s degree, Associate’s degree with an additional two years of related experience.
Minimum Experience
Three years of related experience.
Minimum Other
Competency using interpersonal skills with tact, patience and courtesy; ability to work
confidentially with discretion; ability to work independently with little direction; ability to compose
correspondence and prepare reports independently and from oral instructions; detail oriented;
excellent communications skills, both oral and written.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Additional years of related experience; project management experience; donor relations experience.
Preferred Other
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
None
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department
BSUF Board Relations:115022
Department Information
The annual salary for this opportunity ranges from $47,000 to $50,000.
Department Email or Phone Number
765-285-8312
Duties & Responsibilities
Ranking
1
Job Duty
Work with Sr. Director of Foundation Operations to plan and coordinate meetings of the Ball State University Foundation Board of Directors, Alumni Council, committee meetings and task force meetings. Primary manager for logistics for meetings (reservations, announcements, agenda, hotel reservations, etc.); transcribe board and committee meeting minutes; perform any other related duties that relate to the Board of Directors.
Ranking
2
Job Duty
Primary manager of board portal for the dissemination of materials to the board including an official archive of corporate documents.
Ranking
3
Job Duty
Support the strategic direction and provide strategic input to the BSUF President and Sr. Director of Foundation Operations regarding governance documents of the BSUF Board and BSUAA Alumni Council.
Ranking
4
Job Duty
Act as custodian of all official records of the Foundation Board and Alumni Council including the maintenance of the Articles of Incorporation and By-laws of the Foundation and Alumni Council; manage the database of vital information for all present and past Board of Directors; provide updated information to Advancement Services and/or update the donor database; facilitate the delivery and presentation of necessary service awards; maintain the recognition boards for the Board of Directors and its officers.
Ranking
5
Job Duty
Research, analyze and standardize documented procedures and processes to improve efficiency and effectiveness of Foundation operations. Confer with Sr. Director of Operations and Executive Leadership Team to develop or implement new policies or procedures for continuing process improvement.
Generate presentations, data tables, charts and graphs to present data using PowerPoint and Excel reports and assist with administrative projects as needed. Create agendas, presentations, and other materials for university internal and external meetings; maintain accurate division org charts. Create and maintain spreadsheets, databases, reports, graphs, charts and presentations.
Ranking
6
Job Duty
Develop process documentation and align resources to support the achievement of the Foundation strategic goals; manage human resources initiatives, expedite workflows to achieve target metrics.
Coordinate the annual reporting process, including the development and maintenance of progress report templates on the Foundation strategic plan.
Ranking
7
Job Duty
Provide event support to the Sr. Director of Special Events and Foundation Board Relations to plan and facilitate all Foundation Board of Directors and Alumni Council engagement events.
Ranking
8
Job Duty
Collaborate with the Sr. Director of Special Events and Foundation Board Relations in regard to the Fellows recognition societies, including ordering, organizing, updating, and maintaining records for the recognition pieces, donor wall, and digital display.
Ranking
9
Job Duty
Oversee and manage deadlines related to ongoing projects and open matters to keep the team informed of work plans and progress toward goals.
Ranking
10
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202201087P
Number of Vacancies
1
Desired Start Date
09/06/2022
Position End Date (if temporary)
Open Date
08/11/2022
Applications Accepted Through Date
08/24/2022
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Information
Position Title
Executive Project Manager, Office of BSUF President
About this Opportunity
Ball State Foundation is driven by our commitment to students, alumni, donors, and the exceptional individuals on our team. We place an emphasis on fiscal responsibility, the principles of accountability, transparency, responsible stewardship, and good governance. Join our team as we continue to grow the culture of beneficence for Ball State University through focus on intentional engagement and exceptional fundraising as we embark on our most ambitious fundraising goal ever — to take student support to the next level, both financially and academically.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Reporting to the Senior Director of Foundation Operations, the Executive Project Manager is responsible for performing a wide variety of project management and executive administrative duties to ensure the efficient and effective operation of the BSUF Foundation. Provides executive level support and analysis to the Sr. Director and the Foundation President such as analysis of complex, confidential, and sensitive issues and special projects that support the objectives of the Foundation.
The successful candidate models discretion and confidentiality; contributes to a positive work environment through action and communication and promotes collaboration with the campus community. This individual is a servant-leader with the leadership, diplomacy, and governance skills to support the day-to-day planning, strategies and operations of the Ball State Foundation and governance boards. This position directly interfaces with key volunteers and staff from across the Foundation associated with the Foundation Board, Alumni Council, and strategic planning to ensure that all relevant stakeholders are engaged, informed, and have visibility into the planning details.
Minimum Education
Bachelor’s degree from an accredited institution. Or, in lieu of Bachelor’s degree, Associate’s degree with an additional two years of related experience.
Minimum Experience
Three years of related experience.
Minimum Other
Competency using interpersonal skills with tact, patience and courtesy; ability to work
confidentially with discretion; ability to work independently with little direction; ability to compose
correspondence and prepare reports independently and from oral instructions; detail oriented;
excellent communications skills, both oral and written.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Additional years of related experience; project management experience; donor relations experience.
Preferred Other
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
None
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department
BSUF Board Relations:115022
Department Information
The annual salary for this opportunity ranges from $47,000 to $50,000.
Department Email or Phone Number
765-285-8312
Duties & Responsibilities
Ranking
1
Job Duty
Work with Sr. Director of Foundation Operations to plan and coordinate meetings of the Ball State University Foundation Board of Directors, Alumni Council, committee meetings and task force meetings. Primary manager for logistics for meetings (reservations, announcements, agenda, hotel reservations, etc.); transcribe board and committee meeting minutes; perform any other related duties that relate to the Board of Directors.
Ranking
2
Job Duty
Primary manager of board portal for the dissemination of materials to the board including an official archive of corporate documents.
Ranking
3
Job Duty
Support the strategic direction and provide strategic input to the BSUF President and Sr. Director of Foundation Operations regarding governance documents of the BSUF Board and BSUAA Alumni Council.
Ranking
4
Job Duty
Act as custodian of all official records of the Foundation Board and Alumni Council including the maintenance of the Articles of Incorporation and By-laws of the Foundation and Alumni Council; manage the database of vital information for all present and past Board of Directors; provide updated information to Advancement Services and/or update the donor database; facilitate the delivery and presentation of necessary service awards; maintain the recognition boards for the Board of Directors and its officers.
Ranking
5
Job Duty
Research, analyze and standardize documented procedures and processes to improve efficiency and effectiveness of Foundation operations. Confer with Sr. Director of Operations and Executive Leadership Team to develop or implement new policies or procedures for continuing process improvement.
Generate presentations, data tables, charts and graphs to present data using PowerPoint and Excel reports and assist with administrative projects as needed. Create agendas, presentations, and other materials for university internal and external meetings; maintain accurate division org charts. Create and maintain spreadsheets, databases, reports, graphs, charts and presentations.
Ranking
6
Job Duty
Develop process documentation and align resources to support the achievement of the Foundation strategic goals; manage human resources initiatives, expedite workflows to achieve target metrics.
Coordinate the annual reporting process, including the development and maintenance of progress report templates on the Foundation strategic plan.
Ranking
7
Job Duty
Provide event support to the Sr. Director of Special Events and Foundation Board Relations to plan and facilitate all Foundation Board of Directors and Alumni Council engagement events.
Ranking
8
Job Duty
Collaborate with the Sr. Director of Special Events and Foundation Board Relations in regard to the Fellows recognition societies, including ordering, organizing, updating, and maintaining records for the recognition pieces, donor wall, and digital display.
Ranking
9
Job Duty
Oversee and manage deadlines related to ongoing projects and open matters to keep the team informed of work plans and progress toward goals.
Ranking
10
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202201087P
Number of Vacancies
1
Desired Start Date
09/06/2022
Position End Date (if temporary)
Open Date
08/11/2022
Applications Accepted Through Date
08/24/2022
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Cover Letter
- Resume
- Undergraduate Transcripts
- Master's Transcripts
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
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