In consultation with the Director
of UG Programs, coordinators will prioritize responsibilities for
SBS UG Programs, including tasks specific to SBS academic
departments. This includes, but not limited to:
- Undergraduate Course Scheduling
- Working as a team, review and enter all SBS UG courses
- Assist in monitoring waitlists and course enrollments
- Coordinate training for faculty with the Undergraduate Academic
- Assign faculty advisors to students and keep assignments
- Coordinate and plan department group advising events,
face-to-face and virtual.
- Event Planning and Programming (face-to-face and virtual)
- Coordinate all logistical arrangements (room reservations,
catering orders, etc.)
- Event planning does not include student organizations.
- Catalogue Updates
- Promotional materials for Open House and Showcase events
- Provide details of department events to be included in the
bi-weekly BSBA Bottomline Newsletter
- Summer Programming
- Assist with SBS summer high school programs, including being
present for specific events occurring programs
- Honors Programming
- Support for events, as directed by the Assistant Dean and/or
Assistant Director of UG Programs
- Orientation Programming
- Support UG Programs Retention Initiatives and Programming
- Included, but not limited to, First Year Experience
- Support new UG initiatives as needed
- Creating Reports for Academic Departments and UG Programs
- Generating Data - using Colleague, Informer, Qualtrics, Excel
- Creating Visuals– using Excel, PPT, etc.
- Scheduling for SBS courses
- Monitoring general SBS UG email
- Collect and maintain syllabi on shared drive every semester.
- Coverage of SBS Dean’s Office Front Desk, as needed. Other
tasks and responsibilities as needed
- Three to five years of office experience required.
- Strong computer skills (e.g., Microsoft Word, Excel, PowerPoint
and Outlook) required. Experience using databases is helpful.
- Experience in social media platforms (e.g. LinkedIn and/or
Qualtric) desired but not required
- Strong written and oral communication skills.
- Must be committed to providing the highest level of customer
service and responsiveness.
- Must have strong attention to detail.
- Must be able to manage multiple projects simultaneously, set
priorities, meet deadlines, and anticipate needs in a busy office
setting with frequent interruptions.
- Proven ability to work independently and as part of a
- Must be able to handle confidential and sensitive materials and
matters with tact, discretion, and sound judgment.
- Must be creative and proactive to ensure efficient operation of
the office and must have ability to resolve problems.
- Standard hours of this position are 8:45am to 4:45 pm, M-F,
with an occasional evening or weekend during the academic year if
an event is scheduled.