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Thesis Department Assistant

Willamette University
Oregon, United States
Salary Not specified
Posted Date
Aug 11, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Computer Services & Information Technology
Employment Level
Employment Type
Part Time
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Thesis Department Assistant

Posting Number: R0004538
Location: Portland Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Thesis Dept. Assistant supports the Thesis Director in the day to day work and is responsible for many of the organizational and logistical processes and problems that arise within the Thesis Dept.

The TDA works directly with the Thesis Director to update and improve the many assets we use each semester to be more effective, relevant and accurate with the students and the faculty during the current semester. These 'assets' include the many printed forms, Midterm Review & Focus Week digital forms, studio documents, handbooks and signage as well as the many lists of students and Midterm Review artists.

The TDA also contributes critical feedback to support constant improvement of the Thesis experience.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

It is the responsibility of the TDA to:
  • Support the BFA Thesis Director to successfully administer, facilitate and grow the BFA Thesis experience.
  • Contributes critical feedback to support constant improvement of the BFA Thesis experience.
  • Organize and facilitate the many logistics of both Midterm Reviews and Focus Week.
  • Thesis Handbook maintenance and alterations based on curricular changes.
  • Organize and oversee Thesis Studios; arrangement, assignment, use.
  • Work directly with students whose Thesis Projects require more intense installations and to help any Thesis student understand the elements of a successful installation.
  • Facilitate technical support for each student to either propose their project or properly install their thesis work for Orals.
    • This process begins well before Focus Week and only intensifies as it gets closer.
  • Facilitate student workers to create a fluid/ supportive Focus Week experience.
  • Direct the work-study Focus Week Crew and support them to learn skills related to art events, installation and the professional practice of presentation and installation.
  • Communicate with and engage the Facilities Dept. and IT Dept. to facilitate a successful Focus Week experience.
  • Work with the Thesis Director and suggest new ways to continually improve Thesis as the college grows so that we can learn how to better serve our student's needs.


Skills necessary:
  • The ability to work kindly and respectfully with students who are in their most stressful time at school.
  • The ability to be self directed and contribute to effective process and communication.
  • Capacity for design, editing & cataloging of analog and digital documents.
  • Knowledge of the Thesis/ Focus Week Process are critical.
  • A working knowledge of the campus's tech systems, facilities, installation strategies and various types of media.
  • Ability to work well with all areas of the college to facilitate the BFA Thesis experience.
  • The ability to facilitate student workers to create a fluid/ supportive Focus Week experience.

Salary: $16.00 - $17.61 per hour

Typical Work Schedule:

Most work will take place Monday through Friday during the normal work day. Some evening and weekend work will occur during peak-time events such as Midterm Review and Focus Week.

Physical Demands & Working Conditions:

Intermittent physical effort is required.

Applications will be reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:
  • Resume
  • Cover letter - including a statement of interest
  • Minimum of three references

Apply online at

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-52a4c8c512fb90468e6af4ed9e7c1451
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