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Program Coordinator

Employer
North Orange County Community College District
Location
California, United States
Salary
Salary Not specified
Posted Date
Aug 11, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Administrative
Employment Type
Full Time
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Program Coordinator

North Orange County Community College District

Position Number: 2015561P

Location: Fullerton College

Department: FC Counseling & Student Development

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:
Serves as the lead for institution in the strategic fiscal and operational coordination of a District or campus program or service program(s). Provides direction and coordination in the implementation of the goals, objectives, policies, and procedures of the assigned program(s). Provides technical information and expertise to students, instructors, and staff, and external partners regarding program(s) and services, collaborate with students, community partners, faculty and staff to implement organizational objectives and student programs.

Responsible for independent grant development in area of responsibility including research of available grants in area or assignment, grant text, grant budget projections, staffing matrices, submission requirements, program design, and other grant requirements and deadlines.

Coordinates the design, implementation and facilitation of Student Learning Outcomes (SLOs), Student Support Services Quality Review (SSSQR), Student Services Master Plan (SSMP), accreditation, program review and/or other reports as assigned. Organizes, participates and services as the chair for general meetings, committee meetings, and special projects as assigned. Coordinates programs and services related to area of assignment.

Develops and coordinates informational materials, presentations and workshops regarding programs and services; develops materials for distribution to promote activities and services; coordinates and participates in outreach activities to promote educational awareness, opportunities and services of the area of assignment.

Researches and implements current and trending educational development theories, legal requirements, labor market statistics, outreach-marketing, and best practices to serve diverse program needs.

Ensures compliance with campus, district, state and federal objectives and regulatory requirements, including program related mandates. Coordinates use of facilities with faculty, staff, and students; maintains the safety and functionality of assigned areas of responsibility. Schedules and conducts meeting with faculty and staff for program evaluations and improvement.

Performs administrative duties related to the maintenance and efficiency of the assigned program(s); independently drafts and implements various forms, letters, and correspondence; maintains student attendance records, maintains confidential student information and progress data on appropriate forms and records; compiles statistical data.

Responsible for the preparation of the annual program(s) budget; monitors expenditures, initiates and develops grant one-time funding requests; prepares fiscal reports as directed. Orders, maintains, receives, catalogs, and stores equipment, materials and supplies; maintains inventories to assure adequate quantities are available for timely instructional use.

Compiles and maintains a variety of records, logs, files, and statistical reports related to the activities of assigned program(s); prepares and maintains a variety of records related to students and program activities.

Develops and prepares materials for faculty and student use.

Trains and provides work direction and guidance to others as directed; coordinates professional development for new and continuing employees.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

Primary Purpose:
POSITION IS GRANT FUNDED
This position is responsible for planning, coordinating, and organizing a variety of programs, services, and activities to assist students and facilitate their educational goals, coordinates use of program(s) facilities with faculty, staff, and students.

Working Relationships:
The Program Coordinator maintains frequent contact with various departments, outside agencies, students, staff, and public.

Knowledge, Skills, and Abilities:
Knowledge of district organization, policies, procedures, goals and objectives of assigned department

Knowledge of policy, procedure, local, state and federal regulations related to department operations

Knowledge of the principles and practices of supervision, training and direction of personnel

Knowledge of leadership, organization and project management

Knowledge of project planning, research, analysis and grant development and submission, etc.

Knowledge of specialized development applications, resources, equipment, techniques and strategies

Knowledge of proper English usage, grammar, spelling, punctuation and vocabulary

Knowledge of the proper methods, materials, tools and equipment used in the assigned department

Knowledge of appropriate safety precautions and procedures

Knowledge of instructional methods and techniques

Knowledge of modern office practices and procedures

Knowledge of bookkeeping, record keeping, documentations, analysis, accounting principles, budget preparation and maintenance

Knowledge and ability to operate computers, copiers and other standard office equipment

Ability to present materials and to perform experiments and demonstrations in the area assigned

Ability to assist students in understanding and applying basic principles of the assigned subject area

Ability to make arithmetic calculations quickly and accurately

Ability to work independently with little direction

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with others

Special Requirements:
This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Driver’s License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

The award of all degrees must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript with degree posted (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications:
Bachelor’s degree from a regionally accredited college/university.

Four (4) years training or work experience directly related to the position.

Three (3) years of increasingly responsible professional experience within an environment with high emphasis on customer service and program coordination, preferably in an educational setting.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications:
Demonstrated experience using current workforce, career assessment, and other career based technologies.
Demonstrated experience in program development, coordination, assessment, and program evaluation within an educational setting.
Experience working with data to highlight and improve department policies and practices to support student success and address and close equity gaps.
Experience with implementing emerging technologies and utilization of Excel (spreadsheets) for budget tracking and list management.
Prior experience in developing employer partnerships to enhance career services and resources for college students.
Demonstrated ability to address the needs of diverse student and/or employee populations.

Prior experience in approaching work and interactions with colleagues and clients in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions:
College or District indoor office environment; subject to constant interruptions and frequent interaction with administrators, management, faculty, and staff; sitting, standing, and walking for long periods of time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities and fine finger manipulation; occasional travel to other locations to attend meetings or conduct work. May be subject to performing physical activities, such as, but not limited to, lifting, bending, standing, climbing or walking while performing demonstration and providing student assistance.

Salary Range: $5,981 - $7,255 Per Month

Number of Vacancies: 1

Posting Number: 2015561P

Open Date: 08/10/2022

Close Date: 8/24/2022

Special Instructions Summary: Special COVID 19 Notice: Interviews may be held in person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with NOCCCD, even during remote work. Thank you for your continued interest in working at North Orange County Community College District.
The North Orange County Community College District is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to mandate COVID-19 vaccinations for all employees and those students enrolled in on-campus classes with allowances for religious or medical exemptions as defined by law. The due date for employees and students to be fully vaccinated is November 1, 2021. More information can be found on our District website by visiting https://www.nocccd.edu/covid19 .
Work Schedule: Due to the COVID-19 pandemic, District employees are currently working a hybrid schedule of remote work and in-person each week until further notice. Number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.
This position is grant funded and exists based on the availability of funds. Employment is contingent upon the continuous availability of funds.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.
Evaluations of foreign degrees and/or coursework are required. See our website at https://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

To apply, visit: https://nocccd.peopleadmin.com/postings/5538



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