Administrative Support Coordinator (ASC II), Philosophy and CAL
California State University, San Bernardino
Unit 7 - CSUEU - Clerical and Administrative
Support Services, Administrative, Probationary, Full Time
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The Department of Philosophy is a pluralistic department committed
to educating our students in small-class settings and producing
cutting-edge research in a wide range of areas of contemporary
philosophy. In addition, the CAL/Humanities Program offers a wide
array of foundation seminar courses, and lower- and upper-division
Category C Arts and Humanities courses. The interdisciplinary
Liberal Studies Program offers core courses serving close to one
The Administrative Support Coordinator for the Department of
Philosophy/College of Arts & Letters (CAL-Humanities Program)
will serve as a scheduler for Liberal Study courses. The primary
work activities include office support, information gathering and
analysis, communication and interaction with others, administrative
support and office coordination, and academic program
Responsibilities include but are not limited to:
- Coordinate the daily operation of the Department of Philosophy
and CAL-Humanities Program.
- Maintain a smooth running office with minimal supervision in
order to meet University, College, and Department deadlines and
- Provide excellent customer service to students, faculty, and
other departments and colleges on campus, drawing on broad
knowledge and interpretation of departmental and university
policies, procedures and practices.
- Answer phone calls and walk-in inquiries from faculty, staff
and students with professionalism and respect.
- Provide information to students about procedures on various
matters, such as change of grade forms, overload, class drop and
add forms, etc.
- Monthly distribution of Faculty and Staff pay warrants.
- Schedule and arrange detailed and complex meetings and events
for the Department Chair; prepare routine correspondence; attend
meetings and record meeting minutes.
- Maintain office inventory and purchase supplies (educational
materials, office supplies, and equipment) using either a
requisition or procurement card; complete disbursement paperwork
for business activities and events; submit department duplication
or printing requests.
- Act as a liaison between suppliers, vendors, and campus
departments to fulfill purchases.
- Initiate work orders and requests for departmental or building
areas in need of repair such as change of locks and heating and air
conditioning in order to maintain a proper work environment.
- Maintain records and files, including faculty and staff
department employee files.
- Prepare and keep accurate records of faculty offices, office
hours, and class schedules.
- Assist the Department Chair and Associate Dean and Coordinator
for Liberal Studies in preparing course schedules and input of
courses into PeopleSoft; update scheduled course offering with
current information, instructors, times, and rooms; monitor and
process lecturer teaching appointments, generate contracts, arrange
for office space, keys, etc.
- Monitor workload and enter faculty additional assignments into
PeopleSoft to accurately report workload for internal campus use
and reporting to the Chancellor's Office.
- Assist and coordinate faculty recruitments for both
tenure-track and lecturers; collect, review and file all hiring
paperwork, student and peer evaluations of faculty teaching, etc.,
and ensure that documentation is properly assigned to department
- Assist faculty with questions regarding submissions of travel
requests and expense reports through Concur, including individual
and group travels.
- Enter faculty time attendance and report the information into
- Oversee the student assistant hiring process in the department
and provide lead work direction and training; collect monthly
student assistant payroll reports and submit to the Dean's
- Monitor and analyze all department budgets and accounts, which
includes general fund, trust funds, auxiliary funds and
philanthropic funds; submit transfer of expense and budget
adjustments; reconcile procurement card purchased monthly; create
reports and make recommendations to the Department Chair regarding
budget allocations based on historical data and analysis.
- Keep accurate records of the faculty professional development
funds and provide statements monthly to the faculty.
- Other duties assigned and deemed appropriate to the operation
of the Department of Philosophy and CAL-Humanities.
“Non-Exempt” position with the possibility of converting to
Application Review Deadline:
This position will
remain open until filled. The initial review of applications will
begin on August 18, 2022.
- Monday through Friday (8:00 am - 5:00 pm), some
evenings/weekends may be required.
Education and Experience
High School diploma or its equivalent AND five
years of progressively responsible experience in general office
clerical or secretarial work or the equivalent.
- Comprehensive and detailed knowledge of the university
infrastructure, policies, and procedures.
- Thorough mastery of English grammar, punctuation, and
- Expertise in using office software packages, technology, and
- Ability to interpret and apply policies and procedures
independently and use judgment and discretion to act when
precedents do not exist, along with the ability to troubleshoot
most office administration problems and respond to all inquiries
and requests related to work area.
- Understand problems from a broader perspective and anticipate
the impact of office administration problems and solutions on other
areas, along with the ability to analyze operational and procedural
problems and develop, recommend, and evaluate proposed
- Ability to perform business math, analyze budgetary data, and
make accurate projections, along with the ability to effectively
write and present own reports.
- Effectively handle interpersonal interactions at all levels and
handle highly sensitive interpersonal situations, along with the
ability to use negotiation and persuasion skills to achieve results
and expedite projects.
- Possess the ability to work cooperatively with a diverse campus
- Experience with PeopleSoft and other campus-specific software
or tools is preferred.
- Experience in expense tracking, purchasing, and managing
- Experience in office administration in an academic
- Knowledge and experience with Microsoft Word and Microsoft
Anticipated Hiring Range: $3,440 - $5,000 per month
Classification Salary Range: $3,440 - $5,639 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs which further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values which discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex
Discrimination, Sexual Harassment, and Sexual Violence, including
Domestic Violence, Dating Violence, and Stalking. This requires
completion of Sexual Violence Prevention Training within 6 months
of assuming employment and on a two-year basis thereafter.
(Executive Order 1096)
To view full description and to apply, visit: https://www.csusb.edu