Chief of Staff, Information Technology (Administrator
MPP, Administrative, At-Will, Full Time
This is a full-time management (MPP) position. MPP employees serve
at the pleasure of the campus President. MPPs do not serve a
probationary period and never receive permanent status.
This position is a "designated position" in the California State
University's Conflict of Interest Code. The successful candidate
accepting this position is required to file Conflict of Interest
forms subject to the regulations of the Fair Political Practices
Conditions of Employment
Possession of a valid Driver's License is required. Employees in
this position will be enrolled in the Department of Motor Vehicles
(DMV) Government Employer Pull Notice Program which confirms
possession of a valid driver's license and reflects driving
Satisfactory completion of a background check (including a criminal
records check) is required for employment. CSU will make a
conditional offer of employment, which may be rescinded if the
background check reveals disqualifying information, and/or it is
discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
The California State University (CSU) is committed to safeguarding
the health and well-being of our students, faculty, staff,
administrators, and the communities we serve, as well as
maintaining higher education access and attainment for our
students, as such, we embrace a comprehensive strategy designed to
reduce the likelihood of transmission of the COVID-19 virus. The
CSU requires faculty, staff, and students who are accessing campus
facilities to be immunized against COVID-19 or declare a medical or
religious exemption if eligible. Any candidate advanced in a
currently open search process should be prepared to comply with
this requirement. The systemwide policy can be found at CSU
Vaccination Policy. Questions about the COVID-19 Vaccination Policy
may be sent to firstname.lastname@example.org
Application Deadline & Salary
Review of applications will begin August 23,2022, and the position
will remain Open until Filled.
Salary is commensurate with experience.
Under the general direction of the Vice President for Information
Technology (VPIT), the Chief of Staff (CoS) to VPIT oversees
operations of the Office of the Vice President and performing
stakeholder management, and engagement of activities to support the
work of the VPIT to move the division and university forward and
respond to inquiries from campus and community stakeholders. The
incumbent is a member of the Vice President for IT senior
leadership team and works collaboratively with division leadership
to establish and enhance division-wide initiatives. The CoS will
perform highly complex, administrative, and technical support
duties, as the primary liaison to the Vice President, assist in
prioritizing and delegating office workload to assure efficient and
effective office operations; plan, coordinate, and organize office
and departmental activities and flow of communications for the Vice
President. In collaboration with division and campus leadership,
the incumbent will participate in work that supports the university
and division strategic plans, and other campus-wide
Required Education and Experience:
A bachelor's degree from an accredited institution with a
foundation knowledge of the principles of organization,
administration, and management to include at least two (2) to five
(5) years of progressively responsible administrative experience
supporting executive-level administrators and handling highly
sensitive and confidential matters.
Preferred Education: Degree in communications, business
administration or public administration.
Preferred Experience: Previous experience working in an I.T.
environment. Previous experience supporting a C-Suite executive. At
least 2 years of experience using CFS and PeopleSoft
Rquired Knowledge, Skills and Abilities:
- higher education in the public sector;
- correct English grammar, spelling, and punctuation;
- routine office software;
- project management and project cycles
- perform standard business mathematical functions, including
tracking and comparing data;
- establish and maintain effective working relationships, and
handle sensitive and confidential situations;
- interpret and apply policies and procedures independently, and
make sound recommendations;
- synthesize, summarize, and evaluate information from multiple
sources and perspectives;
- communicate effectively both in writing and orally;
- understand complex business processes, and improve on
- handle multiple work unit priorities and projects with little
- Act with discretion and independent judgment to maintain
confidentiality with respect to committee discussions, Cabinet
discussion items, etc.
- using Outlook, Excel, Word, and PowerPoint;
- learning unfamiliar or specialized software such as OneNote and
- reasoning quantitatively and ethically, and understanding and
communicating such reasoning in written and spoken
- administrative organization, calendar maintenance, planning
meetings, and events;
- interpersonal relations, teamwork and team-building, and
- developing solutions to complex problems in unique and
- Advanced organizational and problem-solving skills to
coordinate requests and incidents, including determining priorities
and allocating tasks with highly sensitive and confidential
Certification: Valid Driver Licence
45% Stakeholder Management & Engagement
Serves as primary liaison for the Vice President with internal and
external constituencies; supports VP's advisory boards and
committees; establishes professional contacts for the VP as
requested; represents the VP at external meetings and events in a
variety of settings as appropriate; and participates in national
and state higher education and technology organizations enhancing
the visibility and reputation of the university.
Collaborates with the Vice President and division leadership team,
establish and/or enhance division-wide initiatives and be
responsible for ensuring that these initiatives are successfully
developed, implemented, and assessed across multiple university
groups and constituencies.
Independently work on projects with minimal supervision and meet
with the Vice President on a regular basis to cover progress of
divisional projects, reports and other aspects of the office and/or
division, and assist with the development and dissemination of
written reports and correspondence. Collect and track performance
evaluations each year of all staff and MPPs, collect and collate
data for reports for the Vice President assigned.
45% General Operational Activities
Manages the many and diverse requests and requirements of the
Information Technology Vice President's Office, including
responding to students, faculty and staff, other administrators,
and external visitors; overseeing mandatory technology reports to
the Chancellor's Office and external agencies, insuring deadlines
are met; reviewing and editing documents and correspondence drafted
by others for the Vice President's signature.
Provides direct and indirect administrative assistance to the Vice
President. Ensure the overall operational efficiency of the office.
Maintains the Vice President's calendar and travel schedule by
managing complex scheduling assignments involving sensitive
conversations with high-level contacts ranging from major donors to
business executives to campus partners and dignitaries.
Supervise the IT Office staff, including interviewing, hiring,
training, supervising, monitoring, and evaluating all employees.
Assist students, staff, faculty and administrators with any
problems that involve information technology. Handle all
confidential matters related to the office and division. Stay
abreast of certain policies and procedures relevant to Information
Technology and to the university. Serve as liaison between division
departments and IT Office, while establishing and maintaining a
positive working relationship with all members of the division.
Correspondingly, work with all of the Cabinet's Executive
Assistants to advance the affairs of the university.
Directs the resolution of issues raised by students, faculty,
staff, or others by designating the appropriate division member or
others to respond and coordinates with respondents to ensure
successful and timely resolution.
Serves as the primary gateway for the Vice President with campus
individuals and groups; identifies and alerts the President and
Vice Presidents to potential problems or difficulties with policies
Develops high-level briefing papers, drafts reports, and
correspondence on behalf of the VP. Edits correspondence and
documents prepared by Cabinet members and other executives as
15% Planning & Logistics
Assures implementation of programs developed and initiated by the
VP and/or university Cabinet. Updates the VP on implementation of
programs developed and initiated by the VP and advices the VP on
unresolved issues that must be addressed.
Maintains a rubric of technologies and partnerships to
comprehensively addresses the universities present term needs and
forward looking technology landscape.
Coordinate communication between the Vice President, staff,
students, outside organizations, educational institutions, and
other constituencies to resolve issues or concerns; respond to
staff inquiries and issues; coordinate the update of department web
pages and web portals associated with the Vice President's area of
Conducts research, evaluates, and provides information and
recommendations to the VP, and others on campus regarding: CSU
issues, regional partner strategies and opportunities, and
partnership opportunism yet to develop and/or engagements that are
Assist in coordinating a variety of special events and activities.
Compile data for special events and reports; prepare reports
containing specialized or sensitive information; select relevant
information from a variety of sources.
Maintain regular communication with division leadership and attend
appropriate division and university meetings
5% Other duties as assigned
California State University, Dominguez Hills, is strongly committed
to achieving excellence through a diverse workforce.
California State University Dominguez Hills is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran status.
For more information or definition of these terms, please
Individuals with disabilities requesting accommodations under the
Americans with Disabilities Act (ADA) may call the Human Resources
Office at (310) 243-3771.
Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/
, or by calling University Police at (310) 243-3639. Upon
appointment, all candidates must furnish proof of eligibility to
work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking,
Vaping and other Tobacco use are Not Permitted anywhere on
University property. Education Code 42356, CCR Title 5, Article
Applications Close: Open until filled
To apply, visit: https://careers.csudh.edu/en-us/job/517673/chief-of-staff-information-technology-administrator-ii