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Associate Registrar

York College of Pennsylvania
Pennsylvania, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Curriculum & Instructional Development, Other Academic Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time
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About York College of Pennsylvania:

Established in 1787, York College of Pennsylvania is a private, four-year college located in the city of York, a hub of arts and industry between Baltimore and Philadelphia. Housed on 190 picturesque acres, the college is known for its focus on experiential learning and community engagement, serving over 4,000 undergraduate and 300+ graduate students in more than 70 baccalaureate majors, along with 20+ graduate and professional programs. Deeply rooted in the liberal arts and recognized for excellence in its professional nursing, business, engineering, and education programs, York is ranked among the nation's top 50 Best Value Schools by U.S. News. The College's robust recreation and athletics program is among the best in the region, and is home to 23 NCAA III Division sports teams and 30+ intramural sports. A Princeton Review Best Northeastern College, York prides itself on its experienced, engaged faculty; its high-impact and student-centric philosophy; and its long-standing commitment to affordability and accessibility.

York College is committed to building a diverse college community and encourages members of underrepresented groups to apply .

Job Description:

Reporting to the Registrar, the Associate Registrar serves as a key member in the Office of the Registrar. This position will provide the right candidate with the opportunity to assist with the creation and evolution of responsibilities for Scheduling and Processing. The Associate Registrar provides leadership in the absence of the Registrar and serves as backup for other members of the Registrar team. Leads the overall operational activities of scheduling, processing, registration, transfer equivalencies, articulation agreements, processes off-campus study approval, term set up processes, courses and fee maintenance, special registrations, and online programs processing. Manages maintenance of systems modules and data entry administration. Produces reports required for various analytical needs and compliance processes. Coordinates academic term and course scheduling. Supports course building and degree build auditing. Collaborates within and outside the office to assure that the office is responsive to the needs and policies of the academic community. Supervises and manages staff members.

Responsibilities include but are not limited to:
  • Management of term set-up processes; course fee maintenance
  • Collaborates with the team for scheduling of classes in scheduling software; assists with optimized schedule output
  • Maintains published schedule of classes
  • Oversees room assignments and final exam scheduling
  • Manages registration processes; updates registration and requisite rules
  • Communicates with students, faculty, and staff of important registration, updates, and deadlines
  • Course building and maintenance
  • Articulation oversight and management of transcript, transfer, and online programs
  • Management of the evaluation and processing of military records and credit by examination including Advanced Placement, CLEP, and IB
  • Provide and distribute course equivalencies and updated transfer information
  • Coordination of Off Campus Study Approval process, including study abroad students
  • Develop and release reporting analytics based on responsibilities and as requested


Master's degree or combination of Bachelor's degree and comparable work experience is required. A minimum of five years' experience in higher education; Registrar's Office, Admissions, Records Office, online programs or transfer evaluation experience in at institution of higher education that is directly related to the functions of this position. The candidate should be deeply familiar with AACRAO guidelines and possess an understanding of student records policies and FERPA. Additionally, the ideal candidate has the ability to plan, organize and implement assigned responsibilities and to work well under pressure to meet established deadlines. Should be reliable, strong analytical skills and detail oriented. A problem solver; is a solutions-oriented person that has the ability to lead others and recognize areas of growth and gained proficiency. The ideal candidate should be energetic and goal-oriented; strong interest in working in a fast-paced environment that requires multi-tasking with a willingness to shape and develop position and team with strategic goals in mind.

Banner and scheduling software experience preferred.

Additional Information:

York College of Pennsylvania is an Equal Opportunity Employer. For a copy of York College's Annual Security Report, you may contact the Office of Campus Safety or visit the website: Annual Security Report

Application Instructions:

Interested candidates should electronically submit a cover letter, resume and contact information for three references.

Review of applications will begin immediately. Applications should be received by and or before August 29, 2022

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