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Senior Administrative Assistant for the Director of Athletics

Elmhurst University
Illinois, United States
Salary Not Specified
Posted Date
Aug 9, 2022

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Position Type
Administrative, Student Affairs, Athletics
Employment Level
Employment Type
Full Time
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Job Summary

Performs administrative assistant duties for the Director of Athletics. Performs most duties on an independent and unsupervised basis.

Salary Grade


Essential Functions
  • Assist the Director of Athletics with day-to-day organization and operations.Assist the Assistant Athletic Director with all business operations pertaining to the Department of Athletics.
  • Coordinate transportation requests for the Department of Athletics in conjunction with the Assistant Athletic Director.
  • Responsible for filing and organization of all paperwork pertaining to the department of athletics including all business transactions, contracts, and compliance paperwork.
  • Prepare work orders to notify Facilities Management of and not limited to lighting, plumbing, heating and cleaning.
  • Sorts and distributes all incoming mail.
  • Prepare all key requests for full time athletic department staff members.
  • Knows and utilizes campus resources and has contact with individuals from across campus, including Academic Affairs, Admission, Advising, Conference and Event Services, Business and Finance, Equity & Inclusion, Information Services, Institutional Advancement, Marketing and Communications, Student Affairs, and Registration and Records.
  • Assists with specific Blue and White Club correspondence and activities, i.e. Hall of Fame, membership requests and renewals, golf outing.
  • Uses online scheduler (e.g., Outlook) to coordinate School events and schedule meetings, including virtual meetings (e.g., Zoom, Teams, etc.).
  • Demonstrates proficiency in all relevant university applications for administrative work (e.g., Self-Service, EMS, etc.), engages in ongoing training to learn new applications and updates, and supervises professional development in these areas for all reports with ongoing assessment and feedback.
  • Endorses and supports other areas within the Division of Student Affairs.
  • Demonstrates a strong commitment to continuous improvement.
  • Supports mission, vision and values of Elmhurst University.
Other Duties and Responsibilities
  • Performs other duties as assigned.
Minimum Qualifications
  • Proficient with Microsoft Office suite.
  • Proficient with tech applications and willing to learn campus applications.
  • Strong written communication skills.
  • Ability to analyze and synthesize data.
  • Professional public presence with good customer service skills.
  • High school education.
  • 3+ years of previous administrative assistant experience preferably in athletics.
Preferred Qualifications
  • college preferred.
Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.

Work Hours

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

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