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Administrative Assistant 1

Employer
University at Buffalo
Location
New York, United States
Salary
Salary Not Specified
Posted Date
Jun 2, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Administrative
Employment Type
Full Time
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Position Summary

This position will serve as an Administrative Assistant 1 for Arts and Humanities Sector in the College of Arts and Sciences at the University at Buffalo. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

Duties will include (but are not limited to):
  • You will serve as administrative contact for graduate and undergraduate students from the time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
  • You will provide support to the Director of Graduate Studies ( DGS ), Director of Undergraduate Studies ( DUS ), and Department Chair, in all aspects of student management and coordinating the Undergraduate and Graduate Programs.
  • You will update student information in the appropriate university system, degree audit, assist directors with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering, serve as point person for the revision of UB Undergraduate Catalog, and book student appointments with the directors.
  • You will assist the Department Administrator with processing all honoraria payments. This includes working with visitor to collect all required paperwork and signatures for processing
  • You will provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork.
  • You will assist with entering the course schedules.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About UB
The University at Buffalo is a flagship institution in the State University of New York system, UB is the largest and most comprehensive campus in the 64-campus SUNY system. It is a member of the Association of American Universities. UB is a premier, research-intensive public university dedicated to academic excellence. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS . ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED .

A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.
Preferred Qualifications
  • Excellent oral and written communication skills.
  • Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
  • Attention to detail, accuracy, timeliness, and excellent customer service.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to organize and maintain office files.

For more information, click the "How to Apply" button.
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