Program Coordinator, AICGS

We are seeking a Program Coordinator, AICGS who will be responsible for the coordination of all AICGS grants and events in the Foreign & Security Policy and the Society, Culture & Politics Programs and contributes to research in the two programs. This role handles the logistics for all events outside the Geoeconomics Program, to include exchange programs and fellows’ seminars. They work with the President to manage the Corporate Membership Program and assists with the planning of the Global Leadership Award Dinner.

The American Institute for Contemporary German Studies (AICGS) is a center for policy research and scholarship dedicated to the most important political, economic, and security issues confronting Germany and the United States in the global arena. AICGS anticipates challenges, proposes solutions, and bolsters the German-American partnership. Affiliated with Johns Hopkins University (JHU), the Institute possesses in-depth policy and academic expertise and an extensive network on both sides of the Atlantic. Learn more at www.aicgs.org.

NOTE:

This position requires some domestic and international travel

This hybrid position must be worked from within a commutable distance to DC - District of Columbia

This position does not offer sponsorship

Specific Duties & Responsibilities:

Programs

• In cooperation with the Director of Programs and Grants, support the FSP and SCP Program Directors with grant management, to include compiling grant reports, contributing to grant proposals, acting as a point of contact with funders
• Support the Director of Programs and Grants in implementing all exchange programs
• Manage the Corporate Membership Program, to include handling all logistical aspects of the Membership events, tracking Members’ term and payment, ensuring Members’ point of contact knows about relevant AICGS events and articles, maintaining a list of Member prospects, ensuring all Member benefits are fulfilled
• Contribute to AICGS research in the FSP and SCP programs
• In coordination with the Communications Officer, supervise and direct Interns’ projects and tasks
• Manage maintenance of contact information on all individuals and organizations related to FSP and SCP programs, events, and grants in database

Events

• Assume primary responsibility for coordinating logistical details of all FSP and SCP program and grant events, including drafting invitation texts for review by the Program Directors, distributing invitations and publicizing events, posting events on the AICGS website, making travel and hotel arrangements for speakers/participants, ordering catering, coordinating all day-of logistics, writing event summaries, requesting reimbursement and honoraria payments
• Monitor event budgets and ensure annual deliverables are completed, reporting monthly to the Director of Finance and Operations
• Provide travel and scheduling support to the President as needed
• Assist in the planning and execution of logistical details of the annual Global Leadership Award Dinner (GLAD) and any other fundraising events, to include coordinating design for event and marketing materials.
• Coordinating publicity efforts with Communications Officer.
  Determining procedures for disseminating invitations; emailing supporters about logos and ads.
• Leading on-site event coordination, to include selecting menus, décor, entertainment, music, design; overseeing general correspondence, filing, records, and data entry; conducting event follow-up.

Minimum Qualifications (Mandatory):

• High School Diploma/GED required.
• Five years progressively responsible related experience required.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Bachelor’s Degree in International Relations or closely related field.
• Knowledge of the German Language.
• Interest in and knowledge of Germany’s political, cultural, and security affairs.
• 2-3 years experience with planning large events.

Special Knowledge, Skills & Abilities:

• Excellent organizational, communications (written/verbal), management, and computer skills (Microsoft Word, Excel, competency with digital platforms).
• Energetic, efficient, extremely well-organized, independent, hard-working, and reliable, with an excellent attention to detail.
• Strong interpersonal skills, take initiative, demonstrate innovative thinking, and be able to establish and maintain professional relationships with colleagues and constituents.

Level of Independent Decision Making:

• Low-medium; major decisions are made by Program Directors.

Budget Authority:

• Implements activities based on program budgets, has authority to incur expenses directly/without director approval.

Classified Title: Program Coordinator
Working Title: Program Coordinator, AICGS
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F, 9am - 5:30pm
Exempt Status: Non-Exempt
Location: Hybrid/​​​​​​​DC - District of Columbia
Department name: ​​​​​​​Amer Inst for Cntmpry German Stds
Personnel area: Academic and Business Centers

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm