Administrative Assistant II for Hinds County

Posting Details

Position Information

Job Title
Administrative Assistant II for Hinds County

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with experience

Employment Status
Full Time

Department
School of Agriculture and Applied Sciences

Job Summary

The Administrative Assistant II will manage the day-to-day operations of the ASU Extension Program’s office in Hinds County. The Administrative Assistant II is a member of the support staff unit of the Alcorn State University School of Agriculture and Applied Sciences.

Knowledge Skills and Abilities

The scope of the responsibility is to provide overall clerical support; greet visitors and answer/screen telephone calls, attend staff conferences as requested and assist with special work projects; communicate information to staff and stakeholders; participate in office staff meetings; plan and schedule office work assignments and participate in professional development trainings and workshops. The Administrative Assistant II is a member of the support staff unit of the Alcorn State University School of Agriculture and Applied Sciences.

Essential Job Functions

Must have good writing and verbal communication skills. Individual must demonstrate competency in the use of computers, computer programs (such as Excel, PowerPoint, Word, etc.) including digital media and electronic outreach methods. Coordinate work with volunteers.
Open office and manage the day-to-day operations of the office.
Compose and distribute office correspondence Prepare travel requests, reimbursements, and leave request Enter purchase requisitions on the Banner system and manage, and monitor requisitions for the Hinds County Extension staff
Prepare agenda and record and finalize minutes for center meetings Schedule meetings and maintain staffs’ calendar Establish filing system and keep a copy of travel, leave, etc. for Hinds County staff.
Supervise the management and maintenance of all computers, office equipment, phones, and machines Be knowledgeable of Extension function and have an understanding of the Extension’s mission.
Be punctual in adhering to office hours
Other related duties,as assigned.

Qualifications

A.A. Degree in Secretarial Science, Business Administration or Office Administration required.

Bachelor’s Degree preferred in Secretarial Science, Business Administration or Office Administration.

Licensing and Certifications

N/a

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Not Required

Medium Work - Exerting 20-50 pounds
Not Required

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S853

Number of Vacancies
1

Location

Position End Date (if temporary)

Open Date
08/09/2022

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents