Project and Change Manager

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
Aug 10, 2022

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Position Type
Faculty Positions, Business & Management, Management, Other Business & Management, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Technology Administration/Other
Employment Type
Full Time
Job Summary

The Project and Change Manager for the Administrative Operations team is responsible for outreach and engagement with FAS departments/centers, central administration colleagues, and school-based partners. The manager is responsible for overseeing the work of councils, workgroups, steering committees, and executive-level advisors. The Project and Change Manager:
  • Provides project management, thought partnership, and implementation plans for a range of financial, operational, and IT renewal projects across the Faculty of Arts & Sciences (FAS).
  • Coordinates a portfolio of complex projects and develops and maintains project plans, provides analysis and consultative leadership, and prepares reports and presentations at the project and executive levels.
  • Responsible for change management/communication plans for all initiatives to ensure successful implementations for the FAS departments and centers.
  • Coordinates all project activities with the Director of Project and Change Management and develops project roadmaps.
  • Fosters strong working relationships with key project staff in central administration groups such as but not limited to Harvard University IT (HUIT), Central Finance & Administration, Harvard HR (HHR), and other Harvard school project teams. Partners closely with other FAS Administration & Finance organizations on cross-division projects.
Auto req ID

59543BR

Job Code

360058 Admin Offcr/SrIndiv Contrib

Location

USA - MA - Cambridge

Business Title

Project and Change Manager

Sub-Unit

------------

Salary Grade

058

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications
  • Bachelor's degree required
  • Minimum of seven years of related administrative management experience, including project or change management
  • In lieu of a degree, a minimum of nine years of related administrative management experience, including project or change management.
Additional Qualifications and Skills
  • Strong business process, data analysis, and financial skills.
  • Proven ability to work in a complex environment, capable of taking an assignment from project design to final presentation with a minimum of supervision
  • Functional and technical knowledge of Oracle financial systems helpful and highly desired.
  • Must have superior communication and relationship-building skills and the ability to work effectively with different opinions, objectives, and backgrounds. Prior experience in internal, executive, or client communications is a plus.
  • Excellent computer skills, including data management, web development, content management, spreadsheet, and presentation software such as Excel, Word, and PowerPoint.
  • Experience with cloud-based file storage such as SharePoint or Google Drive and collaborative business application suites such as Microsoft 365 or Google Docs.
  • Strong aptitude for learning and mastering new systems, software, and processes.
  • Experience with project management or project planning software.
  • Must be well organized, flexible, and able to manage multiple challenging projects simultaneously in a fast-paced work setting.
Additional Information

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

All formal written offers will be made by FAS Human Resources.

Department

Administrative Operations

Pre-Employment Screening

Education, Identity

Schedule

M-F 9-5

Job Function

General Administration

Position Description
  • Work closely with University project leaders and FAS local implementation managers to ensure collaborative and effective project approach
  • Facilitate gathering, documenting, and organizing key functional and technical requirements across the various units within the FAS
  • Manage the decision-making process that involves understanding competing points of view, offering consensus, and building alternatives
  • Contribute to the development of alternate approaches; make recommendations based on experience, risk, and business impact
  • Plan project meetings, during which goals, roles, and responsibilities are clearly defined
  • Execute projects using a standard methodology for project planning, tracking of status and issues; identify risks and proposes mitigation strategies;
  • Develop project communications to the broader FAS community. Design engaging and professional presentations that highlight project timelines, information, impacts, and outcomes. Scale presentations to match audience expectations
  • Report to key stakeholders on overall project status, help to coordinate and oversee the work of the project staff
  • Serve as liaison with HUIT Account Management, Project Management Office, and Communications team for all system and process updates and changes
School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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