Project and Change Manager
- Employer
- Harvard University, Faculty of Arts & Sciences
- Location
- Massachusetts, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 10, 2022
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Job Details
Job Summary
The Project and Change Manager for the Administrative Operations team is responsible for outreach and engagement with FAS departments/centers, central administration colleagues, and school-based partners. The manager is responsible for overseeing the work of councils, workgroups, steering committees, and executive-level advisors. The Project and Change Manager:
59543BR
Job Code
360058 Admin Offcr/SrIndiv Contrib
Location
USA - MA - Cambridge
Business Title
Project and Change Manager
Sub-Unit
------------
Salary Grade
058
Time Status
Full-time
Union
00 - Non Union, Exempt or Temporary
Basic Qualifications
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
All formal written offers will be made by FAS Human Resources.
Department
Administrative Operations
Pre-Employment Screening
Education, Identity
Schedule
M-F 9-5
Job Function
General Administration
Position Description
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Working Conditions
Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
The Project and Change Manager for the Administrative Operations team is responsible for outreach and engagement with FAS departments/centers, central administration colleagues, and school-based partners. The manager is responsible for overseeing the work of councils, workgroups, steering committees, and executive-level advisors. The Project and Change Manager:
- Provides project management, thought partnership, and implementation plans for a range of financial, operational, and IT renewal projects across the Faculty of Arts & Sciences (FAS).
- Coordinates a portfolio of complex projects and develops and maintains project plans, provides analysis and consultative leadership, and prepares reports and presentations at the project and executive levels.
- Responsible for change management/communication plans for all initiatives to ensure successful implementations for the FAS departments and centers.
- Coordinates all project activities with the Director of Project and Change Management and develops project roadmaps.
- Fosters strong working relationships with key project staff in central administration groups such as but not limited to Harvard University IT (HUIT), Central Finance & Administration, Harvard HR (HHR), and other Harvard school project teams. Partners closely with other FAS Administration & Finance organizations on cross-division projects.
59543BR
Job Code
360058 Admin Offcr/SrIndiv Contrib
Location
USA - MA - Cambridge
Business Title
Project and Change Manager
Sub-Unit
------------
Salary Grade
058
Time Status
Full-time
Union
00 - Non Union, Exempt or Temporary
Basic Qualifications
- Bachelor's degree required
- Minimum of seven years of related administrative management experience, including project or change management
- In lieu of a degree, a minimum of nine years of related administrative management experience, including project or change management.
- Strong business process, data analysis, and financial skills.
- Proven ability to work in a complex environment, capable of taking an assignment from project design to final presentation with a minimum of supervision
- Functional and technical knowledge of Oracle financial systems helpful and highly desired.
- Must have superior communication and relationship-building skills and the ability to work effectively with different opinions, objectives, and backgrounds. Prior experience in internal, executive, or client communications is a plus.
- Excellent computer skills, including data management, web development, content management, spreadsheet, and presentation software such as Excel, Word, and PowerPoint.
- Experience with cloud-based file storage such as SharePoint or Google Drive and collaborative business application suites such as Microsoft 365 or Google Docs.
- Strong aptitude for learning and mastering new systems, software, and processes.
- Experience with project management or project planning software.
- Must be well organized, flexible, and able to manage multiple challenging projects simultaneously in a fast-paced work setting.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
All formal written offers will be made by FAS Human Resources.
Department
Administrative Operations
Pre-Employment Screening
Education, Identity
Schedule
M-F 9-5
Job Function
General Administration
Position Description
- Work closely with University project leaders and FAS local implementation managers to ensure collaborative and effective project approach
- Facilitate gathering, documenting, and organizing key functional and technical requirements across the various units within the FAS
- Manage the decision-making process that involves understanding competing points of view, offering consensus, and building alternatives
- Contribute to the development of alternate approaches; make recommendations based on experience, risk, and business impact
- Plan project meetings, during which goals, roles, and responsibilities are clearly defined
- Execute projects using a standard methodology for project planning, tracking of status and issues; identify risks and proposes mitigation strategies;
- Develop project communications to the broader FAS community. Design engaging and professional presentations that highlight project timelines, information, impacts, and outcomes. Scale presentations to match audience expectations
- Report to key stakeholders on overall project status, help to coordinate and oversee the work of the project staff
- Serve as liaison with HUIT Account Management, Project Management Office, and Communications team for all system and process updates and changes
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Working Conditions
Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Company
The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
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