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Buyer II

Employer
California State University, Dominguez Hills
Location
California, United States
Salary
Salary Not specified
Posted Date
Aug 10, 2022

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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Buyer II

Job No: 517559
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Information

This is a full-time, permanent (probationary) position.

List any overtime requirements, 24/7, on-call, work schedule, etc.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy. Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.

Application Deadline & Salary Information

The application deadline is Monday, August 22, 2022.

The salary range for this classification is: $3,656 - $6,617 monthly.

Major Duties

Under the general supervision of the Manager of Procurement and Contracts, the Buyer II is the journey level position in the series in which incumbents have full purchasing responsibility for a variety of diverse purchasing activities. The majority of assignments (more than 50 percent) are at the journey level. Typical activities include purchasing commodities of a technical and specialized nature and/or developing ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce, or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position. Buyer II is expected to apply current specifications on all contract and purchasing documents regardless of complexity or technical content, as well as to develop specifications when none exist. Incumbents must possess skills to effectively work with requesters in developing specifications that are cost-effective and not unduly restrictive. The Buyer II may be assigned lead responsibility for lower-level purchasing or clerical staff in carrying out assignments. The Buyer II shall provide administrative and/or program leadership, specifically, the incumbent shall administer the campus P-Card Program and involve a wide range of procedures using initiative and judgment in analyzing information and determining a course of action while meeting the requirements established within the various applicable CSU policies.

Qualifications

Required Education and Experience:

Experience:
Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.

Education:
Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate fields. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Preferred Qualifications:

Three years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational or large organizational structure.

Certified Purchasing Manager (CPM) or Accredited Purchasing Practitioner (APP) certification is preferred.

Working knowledge of functions such as receiving and accounting as they relate to the purchasing process.

Skilled in contract writing, insurance, leases and agreements, Peoplesoft and database management.

Required Knowledge, Skills, and Abilities:

Thorough knowledge of: principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development
procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases.

Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on the assignment, plan and lead the work of others. Ability to use a computer for word processing, email, database management, Peoplesoft, and Excel.

Certification:

Certified Purchasing Manager (CPM) or Accredited Purchasing Practitioner (APP) certification is preferred.

Special Materials:

Electric Carts, system software such as PeopleSoft Financials, computerized office systems, and word processing/spreadsheet tools (Word, Excel, Adobe Acrobat, email, internet). Other delivery type scanners, software, or systems used in a business setting.

Responsibilities

65%

- Process requisitions for goods/services; place orders, verify cost and solicit price quotations review for consistency, completeness and policy compliance.
- Expedite and troubleshoot purchase documentation; convert and dispatch purchase orders.
- Work with vendors and campus users to resolve questions.
- Review contractual documents submitted by vendors for compliance with CSU requirements and craft appropriate revisions.
- Manage all aspects of the solicitation process, including informal/formal Requests for Quotes, Information for Bids, Requests for Information, and Request for Proposals process, and oversee the life of the contract to ensure compliance with all principles, current state, and University Procurement policies and procedures of Public Code.
- Process and assist with standard agreements, MOUs, and student placement agreements.
- Request and review insurance documentation to ensure compliance with insurance requirements.
- Establish and maintain good vendor relationships by being responsive to customers including prompt replies to emails, and phone calls (voicemails), and being accessible to customers.
- Keep customers informed of the progress of any project by offering proactive communication.
- Keep the Manager informed of the status of any customer project, threats to project success, and timelines and recommendations for mitigating these issues.

30%

- Serve and perform the functions of the CSUBUY Marketplace Administrator. Monitor and oversee the campus marketplace program which shall consist of setting-up accounts, adding/deleting users, reviewing online purchase requests for appropriateness and other account administration duties, and resolving errors. - Provide guidance to requesters regarding purchase and supply requirements and recommend alternatives. - Run monthly and annual Open PO reports, Finalize reports and queries from CFS - Provide customer service and problem resolution to on-site and off-site users, and communicate and advised vendors and suppliers on doing business with the California State University.

5% Buyer shall also perform other job duties as assigned by the Manager and/or Director.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9


Applications Close: 22 Aug 2022

To apply, visit: https://careers.csudh.edu/en-us/job/517559/buyer-ii



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