Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Administrative Assistant, Athletic Development
Provide secretarial and administrative support to the office of
IA/Athletics and the Sr. Assistant Vice President/Associate AD for
External Relations, as well as auxiliary support to the offices of
Athletic Marketing and the College Ticket Office.
1. Coordinate with Institutional Advancement and the Athletic
Business office on all budgetary issues. Oversee the processing of
all purchase requisitions and invoices for athletic development,
athletic marketing, and the ticket office. Monitor budgets and
other financial activities that may require proficiency with math
2. Collaborate with key College personnel on cross-functional
projects and tasks involving the President’s Office, Institutional
Advancement, the office of the Athletic Director, Athletic
Development, Athletic Marketing, and Ticket Office, and Student
3. Oversee all event registrations for athletic development related
events and attend functions and events as required, including
weekends and evenings. Organize and schedule donor events in
coordination with Institutional Advancement, including but not
limited to the annual season ticket holder appreciate party,
athletic donor party, and other sport specific events.
4. Assist the Sr. Associate AD for External Affairs with contact
and follow up with principal donors and the development of
principal donor solicitation proposals.
5. Prepare, review, copy, and file a variety of memos,
correspondence, transmittals, reports, forms, and documents.
Organize and maintain calendars, schedules, filing systems, and
records that may include confidential donor information. Prepare
and maintain records, files, and databases, some of which may be
1. Answer phones, greet and direct visitors to appropriate areas or
2. Perform intermediate and advanced computer functions, including
managing databases, creating, analyzing, integrating, and importing
linked spreadsheets, creating mail, envelope and table merges,
creating and editing captions, adding graphics, editing images,
footnotes, endnotes, indices, tables of content, creating master
documents and reports using information from several sources.
3. Perform all other duties as may be required.
Education and Experience Required
- High school diploma or equivalent required.
- Three to five years’ experience in fundraising, preferably in
an athletic setting, or an equivalent combination of education and
- Exceptional interpersonal skills to work with colleagues,
donors, and prospects.
- Strong verbal and written communication skills required.
- Working knowledge of word processing and database systems.
Experience with Affinaquest and/or Salesforce a plus.
- Team player with strong organizational skills and the ability
to work under deadline pressure and to prioritize assignments while
juggling multiple tasks.
- Some evenings and weekends may be necessary.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation