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Deputy Director of Athletics

Bates College
Maine, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Student Affairs, Athletics, Executive, Executive Directors, Other Executive
Employment Type
Full Time
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Title: Deputy Director of Athletics

Position Purpose:

The Deputy Director of Athletics serves as the deputy to the Director of Athletics (AD) and as a member of the senior athletics administration. This person works in conjunction with the Director of Athletics to provide strategic leadership and vision to the Department of Athletics, including but not limited to developing and implementing policies, procedures, and an organizational structure for the department that ensures its administrative and operational effectiveness, budget management, compliance, and day-to-day operations. The Deputy Director of Athletics serves as an active and visible presence within the department and provides supervision to assigned sport programs and represents the Department of Athletics on and off campus through guidance, leadership, community building, and a commitment to equity and inclusion. They serve as the primary administrative staff member for sport administrative oversight and for the day to day operations of the department.

Job Duties:

  • Collaborates with the Director of Athletics in assessing the operational, fiscal, personnel and facility needs for Athletics.
  • Manages the day-to-day operations of the Department of Athletics.
  • Coordinates tasks and programs for the Department of Athletics.
  • Develops departmental policies and procedures to support the mission and work of Athletics.
  • Works collaboratively with the Director of Athletics to build a department organizational structure (i.e., identify positions, develop job descriptions, reporting structures, etc.).
  • Oversees responsible budget management within the Department of Athletics in collaboration with the AD, the Associate AD, and Business Manager.
  • Serve as the primary liaison and primary point of contact for the Friends of Bates Athletics program with the Office of College Advancement.
  • Design and implement supervisory expectations and practices within the department.
  • Provides supervision and oversight for all aspects of assigned sport programs and support staff.
  • Represents the Department of Athletics as a liaison to appropriate campus departments.
  • Represents Bates as appropriate at conference and national functions and committees.
  • Participates in community service and civic projects as a representative of the College/Department of Athletics.
  • Serves as the point person for programs/projects as assigned by the Director of Athletics.
  • Performs other administrative duties as assigned by the Director of Athletics.
  • May serve as Senior Woman Administrator and Deputy Title IX Coordinator for Athletics
Compliance, Staff Development, and Training
  • Organizes and Administers the Department of Athletics’ NCAA compliance program: certifies eligibility, monitors coaches’ activities relative to rules compliance, and interacts with institutional and departmental staff members, student-athletes, and alumni to ensure compliance with NCAA, NESCAC, and institutional rules and regulations.
  • Develops and conducts an orientation program that provides information on Department of Athletics policies and procedures for all departmental personnel.
  • Develops and conducts NCAA rules education for all segments associated with the Department of Athletics, including but not limited to: prospective and current student-athletes, coaches, Department of Athletics staff/units, as well as all institutional personnel who assist with complying with NCAA rules (e.g. financial aid office, eligibility committee, etc.) and all other Bates employees and Friends of Bates Athletics.
  • Implements a comprehensive monitoring program that reviews amateurism, eligibility, recruiting, financial aid, awards and benefits, playing and practice seasons, and sports camps and clinics activities; maintain and create policies and procedures that guide monitoring efforts.
  • Monitors and reviews all NIL policies and agreements that student-athletes may enter into.
  • Conducts investigations of known and alleged rules violations, informing the Director of Athletics of all alleged/known violations.
  • Plans and creates professional development programming for head and assistant coaches.
  • Serves on search committees for coaches, staff and athletic administrators as assigned by the Director of Athletics
  • Provides direct oversight and vision to promote, support, and ensure the academic success and general welfare of all student-athletes.
  • Plans student-athlete wellness programming needs as it relates to the overall goal and philosophy of the Department of Athletics.

Minimum Qualifications:

  • Master’s degree required.
  • Certification in CPR/AED/Basic First Aid preferred or within three months of hire.
  • Current valid driver’s license and clean driving record required.
  • 7+ years of professional experience in athletic administration; experience working with NCAA Division III compliance is preferred.
  • Demonstrated experience creating policies, procedures and organization structures.
  • Demonstrated experience in daily department operations, including contest and facility management.
  • Demonstrated experience supervising and managing others, to include having difficult conversations.
  • Demonstrated experience developing, implementing and assessing staff development and training programs.
  • Demonstrated experience in budget management and financial planning.
  • College coaching/recruiting experience preferred.
  • Familiarity with the academic environment and higher education, preferably the liberal arts.
Skills and Knowledge
  • Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.
  • Excellent communication (written, verbal & listening) skills.
  • Impeccable discretion and ability to maintain confidentiality.
  • Excellent analytical and problem solving skills; ability to synthesize complex or diverse information.
  • Ability to work independently, set priorities to achieve objectives and handle diverse assignments/projects with minimal supervision.
  • Impeccable organizational skills and ability to coordinate resources and staff within the college community.
  • Ability to foster and manage change within complex organizations.
  • Ability to think and plan strategically for short and long-term programmatic needs.
  • Proficiency in basic data management systems and basic computer software (e.g., Microsoft Word and Excel, Power Point, Google docs, email and calendaring.)
  • Willingness and ability to learn additional software as needed.
  • Ability and willingness to travel (by car, air, train or bus) domestically and internationally as needed.
  • Ability and willingness to work weekends, evenings & other non-traditional schedules.
  • Personal commitment to excellence and the mission of a top-tier small liberal arts college.
  • Demonstrated awareness of, sensitivity and commitment to diversity and inclusivity and to serving the needs of a culturally and educationally diverse and inclusive community.


Bates College offers competitive salaries, excellent benefits (health, dental, sick leave, 24 days of vacation, 2 personal days, 12 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace.

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at .

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Advertised: Aug 26 2022 Eastern Daylight Time
Applications close:

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