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Administrative Support Specialist I/II

Auburn University
Alabama, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Position Details

Position Information

Requisition Number


Home Org Name


Division Name

College Arch Desgn and Construction

Position Title

Administrative Support Specialist I/II

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

Administrative Support Specialist I/II, Student Services

The College of Architecture, Design and Construction ( CADC ) seeks applicants for Administrative Support Specialist I/II in our Student Services office. This position serves as the first point of contact for students, parents, and visitors in CADC Student Services. The CADC Student Services office is home to recruiting, career placement, the academic advising unit, communications, and IT. This position provides varied and high-level service in addition to complex administrative support, including but not limited to: aiding in prospective student visits, Camp War Eagle, registration, major changes, tracking transfer students, sending correspondence to students, and supporting major college events and projects throughout the year.

About the CADC :
The CADC is comprised of three schools: School of Architecture, Planning and Landscape Architecture, the McWhorter School of Building Science, and the School of Industrial Graphic Design. These academic units offer undergraduate and graduate degree programs that are consistently recognized nationally and internationally for their academic excellence and innovations in the fields of design, construction, and related education. The CADC is also home to internationally renowned Rural Studio, Urban Studio, Futures Studio, and the Center for Construction Innovation and Collaboration. Please visit for more information.

About Auburn : At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn : Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting

Our Commitment : Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

  1. Advises others on processes, procedures, and services; resolves policy related or procedural problems.
  2. Gathers information and prepares various reports and correspondence; researches and resolves issues.
  3. Provides budget tracking and coordination for a unit or department.
  4. Coordinates large or complex projects or events.
  5. Performs specialized technical duties and coordinates processes.
  6. Reviews and verifies documentation for completeness and compliance with policies and procedures.
  7. May assists in the development and maintenance of database.
  8. Participates and/or assists in special activities such as orientations, consultations, and events.
  9. Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
  10. As an academic position, duties may also include scheduling classrooms, entering cours information in to Auburn University student scheduling system ( OASIS ), conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.

Minimum Education and Experience

Education Level

High school diploma or equivalent

Field of Study

Years of Experience


Area of Experience

Experience in administrative support services or a degree in lieu of experience

Requirements for Additional Job Levels

Level i – High school diploma plus 4 years of relevant experience
Level II – High school diploma plus 6 years of relevant experience

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Degrees accepted in lieu of years of experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Experience in a university setting and/or secondary education

Posting Detail Information

Salary Range

$30,150 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:


State position is located:


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (
    • Other
  2. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  3. * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of years of experience?
    • Yes
    • No

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