ADMINISTRATIVE MANAGER
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 8, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration
- Employment Level
- Administrative
- Employment Type
- Full Time
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Salary:
Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $55,000 but is negotiable based on qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Job Summary:
The Office of Undergraduate Advising (OUA), which supports the advising, career services and learning support functions of the campus, seeks an equity and justice focused professional to serve as our key finance and human resources team member. You can expect to work as part of a compassionate and supportive team that values you as an individual, supports your work/life balance, and provides you with opportunities to grow and develop. We are specifically seeking candidates who are strongly committed to centering marginalized identities, justice and equity in the way they approach finance and human resources work. It is imperative that the selected candidate execute the position in service and support of our students and staff, viewing themself as a resource and advocate first and foremost. Working in strong collaboration with Department, Divisional, and campus-level colleagues, the position is responsible for all Finance, Budget and Human Resources functions for a complex department with 8 subunits that employs 50+ full time staff, 60-100 students throughout the year, and has a $3.4 million dollar budget.
This position reports to Wren Singer, OUA Director and Associate Vice Provost.
The Office of Undergraduate Advising is part of the Division for Teaching and Learning (DTL) along with the Center for Teaching, Learning and Mentoring (CTLM), the Wisconsin Institute for Science Education and Community Engagement (WISCIENCE), the Student Learning Assessment (SLA) office, and the Morgridge Center for Public Service.
The Office of Undergraduate Advising seeks an individual who demonstrates the ability to:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of students and colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, families, faculty, and staff).
- Work effectively and collaboratively as a member of a team.
- Work with strong attention to detail, follow through, and organization
- Approach work with an orientation toward service to students and colleagues
Anticipated Start Date: mid-October
Responsibilities:
Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
H.S. Diploma
Preferred
Bachelor's Degree
Qualifications:
Required Qualifications:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of students and colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, families, faculty, and staff).
- Work effectively and collaboratively as a member of a team.
- Work with strong attention to detail, follow through, and organization
- Approach work with an orientation toward service to students and colleagues
Preferred Qualifications:
- Experience with financial and HR work at a large complex university
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Additional Information:
- The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
- Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
How to Apply:
Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. If selected for a finalist interview, applicants will be asked to supply 3 references, including a current or most recent supervisor (if not currently employed). No references will be contacted without advance notice. PDF documents preferred but not required. Pay will be based on experience and qualifications.
Contact:
Jessica Belcher
jbelcher2@wisc.edu
608-263-0478
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Administrative Manager(AD005)
Department(s):
A372005-DIV FOR TEACHING AND LEARNING/OUA
Employment Class:
Academic Staff-Renewable
Job Number:
264668-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Aug 8 2022 Central Daylight Time
Applications Close: Aug 29 2022 11:55 PM Central Daylight Time
Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $55,000 but is negotiable based on qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Job Summary:
The Office of Undergraduate Advising (OUA), which supports the advising, career services and learning support functions of the campus, seeks an equity and justice focused professional to serve as our key finance and human resources team member. You can expect to work as part of a compassionate and supportive team that values you as an individual, supports your work/life balance, and provides you with opportunities to grow and develop. We are specifically seeking candidates who are strongly committed to centering marginalized identities, justice and equity in the way they approach finance and human resources work. It is imperative that the selected candidate execute the position in service and support of our students and staff, viewing themself as a resource and advocate first and foremost. Working in strong collaboration with Department, Divisional, and campus-level colleagues, the position is responsible for all Finance, Budget and Human Resources functions for a complex department with 8 subunits that employs 50+ full time staff, 60-100 students throughout the year, and has a $3.4 million dollar budget.
This position reports to Wren Singer, OUA Director and Associate Vice Provost.
The Office of Undergraduate Advising is part of the Division for Teaching and Learning (DTL) along with the Center for Teaching, Learning and Mentoring (CTLM), the Wisconsin Institute for Science Education and Community Engagement (WISCIENCE), the Student Learning Assessment (SLA) office, and the Morgridge Center for Public Service.
The Office of Undergraduate Advising seeks an individual who demonstrates the ability to:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of students and colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, families, faculty, and staff).
- Work effectively and collaboratively as a member of a team.
- Work with strong attention to detail, follow through, and organization
- Approach work with an orientation toward service to students and colleagues
Anticipated Start Date: mid-October
Responsibilities:
Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
- 10% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
- 20% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
- 10% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
- 10% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
- 20% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
- 10% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
- 20% Leads a variety of human resources support activities in the areas of recruitment, retention, classification, compensation, payroll and benefits
- Human Resources Planning and Budgeting
- Management of recruitment and selection activities
- Management of personnel administration
- Management of budget and finance development
- Participation in unit leadership team
- Participation in unit and division Diversity, Equity, Inclusion work
- Foster an inclusive, respectful, effective and collegial work environment
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
H.S. Diploma
Preferred
Bachelor's Degree
Qualifications:
Required Qualifications:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of students and colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, families, faculty, and staff).
- Work effectively and collaboratively as a member of a team.
- Work with strong attention to detail, follow through, and organization
- Approach work with an orientation toward service to students and colleagues
Preferred Qualifications:
- Experience with financial and HR work at a large complex university
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Additional Information:
- The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
- Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
How to Apply:
Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. If selected for a finalist interview, applicants will be asked to supply 3 references, including a current or most recent supervisor (if not currently employed). No references will be contacted without advance notice. PDF documents preferred but not required. Pay will be based on experience and qualifications.
Contact:
Jessica Belcher
jbelcher2@wisc.edu
608-263-0478
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Administrative Manager(AD005)
Department(s):
A372005-DIV FOR TEACHING AND LEARNING/OUA
Employment Class:
Academic Staff-Renewable
Job Number:
264668-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Aug 8 2022 Central Daylight Time
Applications Close: Aug 29 2022 11:55 PM Central Daylight Time
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