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Program Coordinator - CPNL

Rice University
Texas, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Part Time
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Position Summary

The Susanne M. Glasscock School of Continuing Studies (GSCS) connects Rice University to Houston and the world, offering exemplary educational opportunities for career changers, game-changers, lifelong learners and everyone in-between.

The program coordinator provides support for the Center for Philanthropy & Nonprofit Leadership (CPNL) at GSCS and serves as a strategic thought partner with the full program team. Duties include planning and executing logistics for conferences and individual classes in various delivery modes (in-person, synchronous online, dual-delivery, etc). S/he/they coordinates and monitors processes related to enrollment through the School's registration system and supports leaners through direct communication. S/he/they will work in collaboration with CPNL staff to prepare instructor letters of commitment and will assist with the planning and auditing of budgets. S/he/they is able to proactively plan anticipated workflows and make suggestions regarding timeframes and deadlines. S/he/they must be able to interact and collaborate with staff and instructor/faculty teams to gain trust and confidence of clients (students and/or partner organizations).

This is a part-time salaried position (25-hour workweek). Hybrid work schedule available.

Ideal candidate will have familiarity with and desire to utilize multiple systems including, but not limited to: Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), Zoom, Canvas, Qualtrics, etc. This person should be a self-starter with an open mind, curiosity, and drive to learn new systems and improve efficiencies.

Essential Functions
  • Administers the daily operations of assigned program(s) with general guidance of a faculty member or a senior staff member
  • Conducts research, analyzes data, identifies trends and develops reports
  • Plans and monitors annual project budgets, assists in the development of longer terms budget plans
  • Recommends and implements outreach plans including communications, events, marketing, conferences, etc.
  • Plans and coordinates logistical aspects of recruitment activities
  • Provides support to faculty, staff, and students as related to the program
  • For academic programs, may assist with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditations process, managing scholarships and fellowships, and monitoring student progress.
  • Performs all other duties as assigned
Additional Functions / Information
  • Part time position, 25 hours per week
  • Must be able to work at a computer workstation for extended periods of time
  • Evening/weekend and on-call work as required to meet project deadlines
Required Qualifications
  • Bachelor’s Degree or equivalent
    • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
  • One year of related experience in an administrative or similar role
    • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted
  • Ability to learn new strategies
  • Written and verbal communication skills
  • Data analysis skills
  • Ability to work well under pressure and manage multiple projects simultaneously
  • Good organizational and time management skills
  • Knowledge of Microsoft Office suite
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Attention to detail
  • Ability to develop program partnerships and funding sources
  • Basic knowledge of managing budgets and developing financial plans
Preferred Qualifications

  • Excellent interpersonal and customer service skills
  • Excellent attention to detail and record keeping skills
  • Excellent judgement and professional maturity
  • Ability to work in cross-functional teams
  • Experience working in higher education
  • Experience with Destiny Solutions or other similar registration/CRM systems
  • Experience with Oracle or other enterprise resource planning systems
  • Experience with online learning management systems for course processes
  • Familiarity with Zoom or other video conference platform for purposes of class delivery and technical support for instruction
Rice University HR | Benefits

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here:

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