The College of Engineering, Business and Education is seeking
candidates for the position of Assistant Dean of Graduate Students
(ADGS) in the College of Engineering, Business, and Education. ADGS
reports to the Dean of the College of Engineering, Business and
Education. ADGS serves as the primary guide to ensure that students
meet their educational goals and successfully complete their path
to graduation by monitoring and promoting academic progress and
success, advising students on university policies and procedures,
program and degree requirements, and providing a high level of
service to remove barriers inside and outside the classroom.
PRIMARY JOB DUTIES
Maintains a caseload of assigned graduate students from the School
of Engineering and the School of Business for individual advising,
counseling, and personal development activities. This is
accomplished by conducting needs assessments of participants and
coordinating the development and implementation of action and
educational plans for each participant, monitoring, evaluating, and
reporting on assigned participants’ academic progress, intervening
with appropriate support services when necessary, and referring to
appropriate on- and off-campus support services as needed.
QUALIFICATIONS FOR POSITION:
- Provides prescriptive and developmental advisement to students
in accordance with University academic policies and
- Assists assigned students in the development of academic
schedules appropriate for the stated educational goals.
- Assists students with registering for courses and provides
support for financial aid and bursar inquiries. Directs students to
the appropriate offices as needed.
- Directs students to resources within the University, such as
the Career Center, Academic Resource Center, Health Services,
Counseling and Disability Services as appropriate.
- Ensures the effectiveness of the advising process by
maintaining advising notes for all assigned advisees. Compiles,
completes, and documents intake interviews and skill area
assessments, and maintains accuracy of files with clear and updated
materials on contacts each semester.
- Represents the College by establishing and maintaining working
relationships with University staff and faculty by serving on
committees, providing workshops, and participating in staff
meetings and trainings.
- Facilitates awareness of the College by promoting each
department’s services through informational presentations to
faculty, staff, and prospective students.
- Assists with the creation, implementation, and execution of
departmental and University policies and procedures, and with the
collection of data for reporting and assessment purposes.
- Remains current and competent in student advisement through
self-directed professional reading, develops professional contacts
with colleagues, and attends training and/or courses required by
- Contributes to a work environment that encourages the respect
for, knowledge of, and development of skills to engage with
individuals of other cultures or backgrounds.
- Performs other duties as assigned.
PREFERRED QUALIFICATIONS INCLUDE:
- A Master’s degree in engineering, business, psychology,
education, higher education, counseling, or related field is
- Experience in academic advising is preferred, where knowledge
of federal, state, and higher education policies and procedures has
been gained, or one year of university relation in which a thorough
knowledge of academic programs and support services was
- Excellent verbal and written communication skills,
interpersonal skills (particularly in working with a diverse
student population), organizational and management skills are
- Experience making public presentations.
- Some evening and weekend hours may be required (incumbents must
be willing and able to be flexible with their working hours).
- Experience and knowledge of diagnostic and career assessment
materials and knowledge of learning strategies and accommodations
for diverse populations, including academically disadvantaged
students is preferred.
- Experience with modern Student Information Systems, Canvas, MS
Office Suite, …
NOTE: The above description is intended to describe the general
nature and level of work to be performed. It is not intended to be
an exhaustive list of all responsibilities of the position. You
will devote your full time and best efforts to the performance of
your various job duties and will observe any and all policies,
rules and regulations that the University may now have or shall