Clinical Care Coordinator & NCLEX Writer

Hallmark University
San Antonio, Texas
Salary Range $40,000 - $74,000
Posted Date
Aug 8, 2022

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Position Type
Faculty Positions, Health & Medicine, Nursing
Employment Level
Employment Type
Full Time
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The Nursing Clinical Coordinator is responsible for facilitating student clinical placements which includes assessing and anticipating program needs, and monitor the Board of Nursing and Health Care partners' requirements. This position will also be the department’s NCLEX-RN Item Writer who is responsible for delivering and maintaining a comprehensive NCLEX (National Council Licensure Examination) Success Plan utilizing the internal University initiatives and developing strategies to achieve success in  NCLEX.  


  • Prepare and ensure readiness all blackboard pages for nursing courses. 
  • Communicate via email, phone, and/or in-person with nurse educators and /or placement coordinators in hospitals, clinics, or other institutions to develop clinical placements. 
  • Coordinate with Dean of Nursing to determine the number of student placements needed at each semester, level, and type of experience needed (e.g., Fundamental, Mental health, Pediatrics, OB, Med-Surg, and more.). 
  • Identify facility requirements at each clinical placement location, such as orientation and EHR training, and communicate these clinical entry requirements to instructors and student groups in a timely manner. Keep a record of these facility requirements, updating them as required when the facility changes their expectations 
  • Confirm placements with nurse educators and /or placement coordinators in hospitals, clinics, and other institutions by timely follow up communications. 
  • Communicate confirmed or changed clinical placement agreements with the Dean of Nursing, instructors, campus program coordinators, and students in the nursing program.
  • Ensure that the contract with the facility is current. 

Student and Faculty Health and Requirement Record Management:

  • Ensure that students and faculty health records are current and available in a secured location as directed. 
  • Communicate with all nursing students and faculty on an ongoing basis to ensure that each student is up to date and that the student receives a warning when requirements are not met, including immunizations, CPR, and any other required information. 
  • Send health record and all other placement requirements of each student to placement coordinator/nurse educator at clinical placement facility, on time, as required by the facility/agency. 
  • Must attend new student orientation as scheduled and present on clearance requirements and record management. 
  • Ensure that all ‘onboarding’ has occurred for each student and provide assistance when required


  • All full-time faculty will be required to participate in the University commencement ceremonies, to include wearing regalia from the college/university of which the degree was received.  (Twice yearly-Spring and Fall)
  • Performs related work as required.
  • Performs additional duties as assigned.
  • Actively participate in the Student Mentor program
  • Ability to write NCLEX-Style questions or wiliness to be trained for it. –Must possess MSN 


  • Professional Affiliations are suggested as they relate to the program content area.
  • Must participate in the Hallmark Character program. 


  • Knowledge, skills, and abilities as they apply to courses certified to instruct. This includes material that will be taught to students such basic medical terminology, basic hospital organization and hospital/clinic systems. 
  •  Excellent computer-based organizational skills. 
  • Excellent public relations skills using proper etiquette, both electronic and interpersonally. 
  • Ability to develop and maintain excellent working relationships with multiple coordinators/nurses at many institutions. 
  • Ability to communicate clearly, professionally, and calmly with people expressing frustration. 
  • Ability to create and improve systems for the organization of many variables (e.g., maintain accurate, updated, and detailed reports and records). 
  • Able to remain flexible and effectively perform the job during unexpected situations or changing conditions. 
  • Able to take the initiative to solve or improve problems and situations proactively without needing supervision.
  • Able to manage time to accomplish tasks efficiently and effectively (e.g., multi-task). 
  • Able to reach out to appropriate sources to get the resources or find information needed to be successful.



  • Master’s degree in nursing and a current license to practice as a registered nurse in the State of Texas.   

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