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Research Administrator

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Date posted
Aug 8, 2022

Job Details

Job Summary

This position will report to the Assistant Director of Finance and Administration. Responsible for a complex portfolio of approximately 12 Harvard College Observatory Principal Investigators, including some with appointments in multiple departments and institutions. Auto req ID

59341BR

Job Code

405007 Financial Professional (N)

Location

USA - MA - Cambridge

Business Title

Research Administrator

Salary Grade

056

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

3+ years sponsored pre- and post-award experience in academic, healthcare, research, or non-profit setting.

Additional Qualifications and Skills

Bachelor's Degree and five years directly related work experience in an academic environment are strongly preferred. Strong written and oral communication skills are essential as is the ability to handle confidential information with discretion. Successful candidate must have a high degree of attention to detail, be able to manage multiple tasks and deadlines, shifting priorities, and interact effectively with a diverse constituency. Strong problem-solving skills, attention to detail and accuracy, and commitment to customer service are essential. Computer competency, including demonstrated proficiency with Excel, is required. Experience with Oracle financial systems is preferred.

Additional Information

All formal offers will be made by FAS Human Resources

Department

Harvard College Observatory

Pre-Employment Screening

Education, Identity

Schedule

35 hours per week.

Job Function

Finance

Position Description
  • Manage all aspects of pre- and post-award grants management.
  • Liaise with external sponsors, FAS Research Administration Services (RAS), Harvard's Office for Sponsored Programs, and Harvard's Office for Technology Development on matters involving federal and non-federal funding. Work closely with financial and sponsored research staff at the Smithsonian Astrophysical Observatory.
  • Provide PI's and Division Administrators with timely information and advice on all aspects of proposal preparation and submissions. Interpret complex regulations and guidelines from myriad sponsored and non-sponsored funding sources. Interpret policies, procedures, rules and regulations for PIs and administrators.
  • Review funding opportunities and program announcements.
  • Responsible for the timely preparation and submission of renewals, resubmissions and reports; approve expenditures and close out accounts at the department level.
  • Responsible for monitoring sub-recipient awards, quarterly effort reporting, monthly accounts reconciliation, and other post-award management.
  • Assist in training financial and administrative staff responsible for processing transactions on sponsored awards.
  • Advise faculty on complex procurements of major sponsored purchases including long-term capital expenditures.
  • Work with Assistant Director and PIs to manage complex fabrication projects.
  • Provide complex financial analyses for Associate Director and Assistant Director.
  • Work on special projects as necessary.
School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Company

 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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