This job has expired

Research Administrator

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
Aug 8, 2022

View more

Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
You need to sign in or create an account to save a job.
Job Summary

This position will report to the Assistant Director of Finance and Administration. Responsible for a complex portfolio of approximately 12 Harvard College Observatory Principal Investigators, including some with appointments in multiple departments and institutions. Auto req ID


Job Code

405007 Financial Professional (N)


USA - MA - Cambridge

Business Title

Research Administrator

Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

3+ years sponsored pre- and post-award experience in academic, healthcare, research, or non-profit setting.

Additional Qualifications and Skills

Bachelor's Degree and five years directly related work experience in an academic environment are strongly preferred. Strong written and oral communication skills are essential as is the ability to handle confidential information with discretion. Successful candidate must have a high degree of attention to detail, be able to manage multiple tasks and deadlines, shifting priorities, and interact effectively with a diverse constituency. Strong problem-solving skills, attention to detail and accuracy, and commitment to customer service are essential. Computer competency, including demonstrated proficiency with Excel, is required. Experience with Oracle financial systems is preferred.

Additional Information

All formal offers will be made by FAS Human Resources


Harvard College Observatory

Pre-Employment Screening

Education, Identity


35 hours per week.

Job Function


Position Description
  • Manage all aspects of pre- and post-award grants management.
  • Liaise with external sponsors, FAS Research Administration Services (RAS), Harvard's Office for Sponsored Programs, and Harvard's Office for Technology Development on matters involving federal and non-federal funding. Work closely with financial and sponsored research staff at the Smithsonian Astrophysical Observatory.
  • Provide PI's and Division Administrators with timely information and advice on all aspects of proposal preparation and submissions. Interpret complex regulations and guidelines from myriad sponsored and non-sponsored funding sources. Interpret policies, procedures, rules and regulations for PIs and administrators.
  • Review funding opportunities and program announcements.
  • Responsible for the timely preparation and submission of renewals, resubmissions and reports; approve expenditures and close out accounts at the department level.
  • Responsible for monitoring sub-recipient awards, quarterly effort reporting, monthly accounts reconciliation, and other post-award management.
  • Assist in training financial and administrative staff responsible for processing transactions on sponsored awards.
  • Advise faculty on complex procurements of major sponsored purchases including long-term capital expenditures.
  • Work with Assistant Director and PIs to manage complex fabrication projects.
  • Provide complex financial analyses for Associate Director and Assistant Director.
  • Work on special projects as necessary.

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert