Financial Associate I

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
Employment Type
Full Time
Job Summary

In the Department of Molecular and Cellular Biology , we research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens.  The Department has an opening for a Financial Associate I, who will be responsible for providing financial services support. Auto req ID


Job Code

400110 Financial Associate I


USA - MA - Cambridge

Business Title

Financial Associate I



Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Minimum two years of administrative and accounting experience, or an equivalent combination of education, training and experience.

Additional Qualifications and Skills
  • Excellent interpersonal and verbal and written communications skills.

  • Associates degree in Accounting or Business.

  • Exceptional customer service skills.

  • Strong analytical and problem-solving skills.

  • Computer proficiency with Excel and a strong knowledge of MS Office suite and current technologies.

  • Procurement and/or accounting experience preferred.

  • Experience with Harvard systems and procedures preferred, including Accounts Receivable, Accounts Payable, HART, and B2P.

  • Strong attention to detail, ability to multitask, and work towards deadlines.

  • Proven ability to work independently and collaboratively as part of a team.

  • Ability to handle confidential information with discretion.

Additional Information

In order to be considered for this position, a cover letter and resume must be submitted.

All formal written offers will be made by FAS HR.

At the core of the MCB department is a commitment to foster an environment in which all individuals have the opportunity to thrive. It is our shared responsibility to create an inclusive culture, where we support and respect each other as colleagues. We embrace a diverse range of perspectives, expertise, identities, experiences, talents, and abilities. By continually strengthening this foundation of investing in the well-being of our people, we enable our community’s growth and pursuit of the creative and innovative approaches that underlie scientific excellence. 


Molecular and Cellular Biology

Pre-Employment Screening



35 hours per week

Job Function


Position Description
  • Responsible for internal and external billing for service centers such as MCB Graphics and FlyBase.

  • Maintain FlyBase billing database and provide monthly membership renewal list and assist with Accounts Receivable inquiries.

  • Responsible for charge-back allocation journals in a timely manner and ensuring the accuracy of current allocations provided.

  • Review, analyze, and reconcile assigned accounts and process correction journals as necessary.

  • Manage MCB Accounts Payables and troubleshoot procurement issues.

  • Prepare Buy-to-Pay (B2P) requisitions such as Payment requests and lab orders as needed.

  • Assist with B2P supplier portal issues as needed.

  • Prepare financial summaries and ad hoc reporting for the Facility Managers.

  • Responsible for B2P training to on-board new hires.

  • Serve as MCB Department P-Card coordinator responsible for providing training to new P-Card holders and reviewers.

  • Communicates P-Card policy and procedures including updates to all P-Card Holders and Reviewers.

  • Oversees weekly P-Card sweeps.

  • Performs reconciliation of all P-Card backup documentation and maintains records.

  • Organize and maintain financial files on our SharePoint.

  • Assist with a variety of tasks during year end fiscal close as needed.

  • Other related tasks in support of financial services.


Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

This position may offer hybrid remote/in person work flexibility. There is an expectation that employees be able to work in person in Cambridge, MA.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: . 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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