Administrative Assistant - Department of Agriculture

Administrative Assistant - Department of Agriculture

Southeast Missouri State University


Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202200300

Location: Cape Girardeau, MO

Department: Agriculture

Closing:

Position Summary
ADMINISTRATIVE ASSISTANT
Department of Agriculture
Full Time

Primary Responsibilities

• Provides full administrative support to department and faculty
• Greets visitors, answers multiple telephone lines, schedule campus visits; and provide quality customer service
• Compose and produce letters, memos, meeting minutes, and reports
• Schedule appointments, meetings, make reservations and travel arrangements
• Correspond with current and prospective students
• Organizes and maintains electronic and paper files
• Enters department course schedule into scheduling system
• Handles confidential materials
• Help organize, attend, and take minutes at all department meetings
• Manages multiple budget accounts and completes account reconciliation, expenditures, and account transfers
• Process purchase requisitions and invoice payments
• Assist farm and greenhouse managers with budget accounts and other administrative duties
• Maintain all department inventory (hardware, software, and supplies)
• Manage student workers; organize the flow of work through the office

Required Qualifications

• High school diploma or GED
• Knowledge of Microsoft Office Word and Excel (Microsoft Office testing required for qualified applicants prior to interview. See additional information section below for more details)
• Demonstrated complete administrative skills
• Excellent interpersonal, verbal, and written communication skills
• Excellent organizational and time management skills
• Evidence of accuracy in recording data and attention to detail
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Experience with budget management (purchasing, accounts payable, receivables, etc.)
• Evidence of the ability to work independently with minimal supervision and as a team player
• Ability to interact effectively with students, faculty, and staff
• Ability to handle sensitive and confidential information
• Demonstrated experience and understanding of customer service and ability to maintain positive relationships
• Demonstrated commitment to a diverse work environment, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities
• Demonstrated willingness to support auxiliary units within department

Required Information & Deadline
Application Deadline: To ensure full consideration, application materials must be received by August 19, 2022. The position is available immediately and will remain open until filled.

To Apply: Submit the following items online by clicking on the APPLY button at the top of the page:

• letter of interest addressing all position required qualifications
• current resume
• names and contact information of three professional references will be requested at a later date

Additional Information
For full consideration, Microsoft Office testing is required to be completed within the past year and by the deadline date listed above. To schedule the remote Microsoft Office skills tests, please call Testing Services at (573) 651-2836. Proof of Microsoft Office Specialist Certification can be submitted in place of required testing.



To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/3669706/administrative-assistant-department-of-agriculture




jeid-fe55b09b53c1d64a985ac5bb9f8c90d8