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Senior Associate Dean of Admission & Director of Strategic Planning

Bates College
Maine, United States
Salary Not Specified
Posted Date
Aug 5, 2022

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Alumni Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Executive, Executive Directors
Employment Type
Full Time
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Title: Senior Associate Dean of Admission & Director of Strategic Planning

Position Purpose:

Guided by the tenets of the Bates Mission Statement, the Senior Associate Dean of Admission & Director of Strategic Planning serves as a member of the Admission team to recruit, admit, and enroll an academically talented and diverse class of students. The Director of Strategic Planning needs to have proven experience in a management role, with a special focus on senior level support and cross-functional collaboration and can support the execution for a broad and complex set of initiatives in the Office of Admission. The ability to quickly assess barriers to the organization's effectiveness and issues that challenge performance at the highest level and diplomacy coupled with the intellectual inclination to think both broadly, grasping and pursuing the steps needed to bring ideas to fruition are necessary for success. The position will help the office think creatively and strategically about all the work we do, from recruitment and selection and yield to operations and communications. Supervise and support an Assistant Dean. Assist the VP/Dean and Director of Admission in creating a workplace culture of collaboration, creativity, professionalism, data-driven decision-making, and fun.

Job Duties:
  • Represent Bates at high school visits, college fairs, and other off- and on-campus recruiting events
  • Manage geographic territories as assigned; coordinate 4 to 6 weeks of travel per year; develop an annual plan and evaluate effectiveness of each activity; recommend improvements and changes in strategy as appropriate
  • Work in pairs or as part of a team to evaluate first-year and transfer applications
  • Lead on-campus information sessions for prospective students; counsel families through admission and financial aid process; engage with key constituents such as alumni, current students, and high school counselors
  • Respond to concerns or inquiries from prospective students, parents, college/guidance counselors, coaches, alumni/ae, and other constituents
  • Contribute to the overall positive morale of the office and work with colleagues within Admission and across the College for the overall benefit of Bates
  • Attend designated conferences and/or other professional development activities
  • Director of Strategic Planning: Successfully coordinate various strategic and programming initiatives from conception through execution under the guidance of the Vice President for Enrollment & Dean of Admission and Financial Aid, Director of Admission, and other members of the leadership team; assist teams in the strategic coordination of program and project management, and implementation of key initiatives in order to ensure the overall efficiency, effectiveness, and success of said programs and projects (including, but not limited to resource allocation, immediate and long-term results/returns, etc.); work with Director of Operations, Assistant to the VP, Associate Dean, and Director of Admission to develop and manage master calendar of planning and deadlines; oversee large, often cross-functional projects or initiatives and regularly evaluate and report on their progress; collaborate with Director of Admission, Director of Operations, and Information Systems Manager to create systems and processes to coordinate organizational procedures for optimized efficiency and productivity; develop and implement a comprehensive and cohesive plan to ensure program assessment; evaluate programs or functions, policies, and procedures; identify issues, and develop alternative solutions which may include changes to programs, policies, and procedures; review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function
  • Yield Team Coordinator: Lead and manage collaborative year-round strategic work between the Admission Events, Communications, Alumni in Admission, and Students in Admission teams to develop and implement a 6-7 weeks, multi-layered yield plan that incorporates on- and off-campus events; email, print, social media communication; and outreach from students, staff, faculty, and alumni.
  • Lead Generation Team Coordinator: on committee charged with building our funnel of prospective students across multiple channels; partner with the Assistant to the VP/Dean on compiling and managing contracts with lead generation vendors; collaborate with the Communications Team on the messaging to various cohorts within the funnel; work with Data Analyst to assess all sources of prospects; determine criteria and amount for College Board Search order
  • Events Team: Collaborate with Assistant Dean, Associate Dean, and others to organize and plan all on-campus events -- Summer Open Houses (2), Fall Open House, Prologue to Bates, CBB Counselor Tour, MLK Day, Mount David Summit, Admitted Student Receptions, and Maine Day/Junior Open House
  • Supervisor to Assistant Dean of Admission: provide Assistant Dean with autonomy and empower them to own and manage their work, yet provide strategic guidance and be a thought partner as needed; foster culture and practice of managing and reporting up; coach and provide direct feedback; provide professional development opportunities either in the office, on campus, or off campus; share pertinent information from leadership team meetings; meet weekly whenever possible; approve time sheets
  • Senior Leadership Team (SLT): Serve on committee with other Associate and Senior Associate Deans as well as the Director of Operations, Information Systems Manager, Data Analyst, and the Assistant to the VP/Dean to strategize with and advise the VP/Dean and Director of Admission on the general direction of the office; SLT is responsible for implementing decisions from the VP/Dean and Director as well as elevating issues as they arise while providing possible solutions; able to troubleshoot and take action as needed in emergencies; SLT are principal judges of risk management since they have detailed knowledge of their teams and the office’s capabilities; SLT sets the tone and leads by example
  • Final Transcript Review: Review final grades of all enrolling students from territories; alert Director of Admission of any moderate or serious declines in grades
  • Other duties as assigned by Director of Admission and/or Dean of Admission and Financial Aid

Minimum Qualifications:

  • Bachelor’s Degree required
  • Valid driver’s license required.
  • At least 10 years of experience in admission or in a student/ customer service, academic, and/or non-profit setting are preferred but not required.
  • Familiarity with the academic environment and higher education, preferably the liberal arts.
Skills and Knowledge
  • Excellent communication (written, verbal and presentation) skills.
  • Excellent analytical and problem solving skills
  • Ability to work independently and handle multiple priorities with minimal supervision.
  • Impeccable organizational (time, task, project management) skills and ability to coordinate resources and staff within the college community.
  • Strong interpersonal skills (a sense of humor is a plus) with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.
  • Genuine curiosity about the world, particularly higher education and issues of diversity and access.
  • Proficiency in basic data management systems (preferably Slate) and basic computer applications (e.g., Word, Excel, PowerPoint).
  • Willingness and ability to learn additional applications as needed.
  • Ability and willingness to travel (by car, air, train or bus) domestically for four to six weeks, concentrated in the fall and spring.
  • Ability and willingness to work weekends, evenings and other non-traditional schedules.
  • Personal commitment to excellence and the mission of a top-tier small liberal arts college.
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a culturally and educationally diverse and inclusive community.


Bates College offers competitive salaries, excellent benefits (health, dental, sick leave, 24 days of vacation, 2 personal days, 12 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace.

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at .

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Advertised: Aug 05 2022 Eastern Daylight Time
Applications close:

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