Executive Administrative Assistant

Employer
Virginia Commonwealth University
Location
Virginia, United States
Salary
Salary Not Specified
Posted Date
Aug 5, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Executive, Executive Directors, Other Executive
Employment Level
Administrative
Employment Type
Full Time


Massey Cancer Center

“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”

Virginia Commonwealth University (VCU) Massey Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and academic-professional-benefits/

Position Primary Purpose and General Responsibilities


The primary purpose of the Executive Administrative Assistant is to manage executive level, efficient functioning of the Office of the director and administrative/project support to the Associate Directors and other Massey Cancer Center senior leadership.

The general responsibilities of this role are as follows:
  • Coordinates work assignments with the Director in responding to requests for management information and is responsible for providing quality service to internal and external customers in an accurate and timely manner while ensuring top efficiency.
  • Manages the Director’s calendar and all information flow to the Office of the Director.
  • Prioritizes multiple issues and holds responsibility for successful follow-through.
  • Resolves issues for the Director by using the Director’s goals and objectives and established University and VCU HS policy.
  • Coordinates special event planning for events related to the Director.
  • Serves as liaison for the Director, Massey Cancer Center and the at-large community in management of telephone calls and requests, mail services, office supplies and other duties.
  • Provides fiscal administrative support through preparing/processing travel and other expense authorizations and reimbursements, registrations and accommodations for the Director and senior leadership, in coordination with the Center’s business office.
  • Responsible for purchases for the Director including monthly reconciliations.
  • Supervises other administrative assistants and student workers as assigned.
  • Performs duties that are diverse and advanced.
Minimum Hiring Standards

  • Massey Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.
  • Experience working for a senior level executive or administrator in a complex health care system required.
  • Experience with MS Word, Excel, and PowerPoint software required.
  • BS degree required or equivalent combination of training and progressive experience in a complex setting such as a university, healthcare environment and/or academic research environment.
Preferred Hiring Standards

  • Strong writing skills preferred.
  • Experience with Photoshop and Ref Works strongly preferred.
Salary Range: Commensurate with Experience



Position Details:

Department: Massey Cancer Center
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100
Exemption Status: Non-Exempt




Contact Information:

Contact Name: Brandon Ferrante

Contact Email: ferranteb@vcu.edu

Contact Phone: 540-907-6071




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