Senior Library Specialist

Position Summary

This employee provides paraprofessional level services and is responsible for the daily routine operations associated with the Music Library. This includes providing basic to more complex reference assistance to library users to facilitate the use of Music Library resources. The individual in this position also carries out a broad range of library management activities.
Reports directly to the Music Librarian. Must be able to work independently, with minimal supervision.

Essential Duties and Responsibilities

Responsible for personnel management of student employees. Provides reference service and oversees circulation activities. Responsible for collection maintenance and coordinates the physical operation of the library facilities. Contributes to the development and implementation of library policies.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. High school diploma or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
   1. work experience in a library or equivalent setting.
   2. college course work in any field as measured by the following conversion table:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
3. A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge of spelling, grammar, and punctuation, as well as sentence and paragraph structure.
2. Knowledge of institutional policies and procedures and of pertinent functional practices and procedures.
3. Knowledge of the principles, techniques, and practices of library science and conservation theory.
4. Knowledge of online databases and library system technology, pertinent computer applications and skill in keyboarding.
5. Knowledge of the physical and chemical composition of library materials, their structure and working properties, and their reaction over time to the stresses placed on them.
6. Skill in corresponding and communicating effectively with and working well with a diverse staff, user population, and internal and external contacts.
7. Skill in collecting and analyzing information, thinking logically, problem-solving, and making decisions (including independent decisions in handling library technical functions).
8. Skill in interpreting policies, regulations, and standards while making adaptations to existing bibliographic and holdings records, creating holdings and item records, or adapting other citations.
9. Skill in performing effective customer service.
10. Skill in organizing work assignments and time management.
11. Skill in maintaining various paper and electronic files and records.
12. Skill in effectively operating technical equipment used in a library.
13. Skill in the use of equipment, tools, and supplies used in the conservation/restoration of library materials.
14. Skill in identifying sources and following-up on detailed user requests.
15. Skill in training and supervising the activities of other staff or student workers.
16. Ability to work accurately with detailed information and to perform routine alpha-numeric sorting and filing tasks, record-keeping, and tabulation tasks.
17. Ability to interpret, adapt, or verify complicated bibliographic or holdings records, or to create complicated holdings records.
18. Ability to operate document production, reprographic, or other technical equipment used in a library.
19. Ability to work independently and collaboratively.
20. Ability to use productivity software.

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

Working knowledge of music and foreign language vocabulary

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Able to lift up to 25 pounds with or without assistance.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$17.32-$18.32/hourly

Earn Type

H

Application Procedure

Application Procedure

Application Procedure

• Out-of-state candidates must establish Illinois residency within 180 calendar days after start date.

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.

• If you have education and/or training in excess of what is required, we encourage you to upload those unofficial transcripts.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address and phone numbers. The information that you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• The exam format for this position is a Credentials Assessment. A Credentials Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience and special credentials/qualifications (licenses, etc.). In order to determine an appropriate rating for each examination, a review of a résumé, cover letter, university/agency official employment application, college transcript, copies of license/certification and any other relevant material may be required.

• Additional required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork, reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• After testing of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Library Specialist for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/64911

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety. Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae
3. List of at least 3 References

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Transcripts #2 (unofficial with official required at hire)
3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education that you have earned?
   • High School/GED
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • Doctoral Degree
2. * Have you attached all transcripts to support the degrees you are submitting for consideration?
   • Yes
   • No
3. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
5. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
6. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable