EXECUTIVE ASSISTANT

Hiring Department

School of Medicine-Dean's Office

Job Description

The School of Medicine Dean’s Office is pleased to announce an opening for an Executive Assistant. This position will provide administrative support to multiple faculty and staff members in the Dean’s Office.

Duties include but not limited to:

Provide administrative support to the Associate Dean for Diversity & lnclusion: manage calendar, scheduling, prepare presentations, answer questions from faculty, staff, and students, distribute emails on Diversity & Inclusion topics/events to all faculty and staff, plan and execute welcome event for new first year medical students (M 1’s).

Support of multiple pipeline programs and initiatives, often in conjunction with the SOM student body and MUHC: assist the PAWS (Pathways to Success) coordinator with events, including vetting process (background checks, vaccination confirmation), coordinate the Visiting Student Diversity Program, prepare and distribute Unique Perspectives Newsletter, assist with Faculty Diversity Ambassadors program, assist with curriculum and programming for Addressing & Reducing Cultural Bias and Student Diversity, plan annual SNMA presence with booth and events, plan SOM Diversity & Inclusion participation in PRIDE event, plan and execute URM mixers- 3 annually, maintain Canvas site for Diversity & Inclusion class for faculty and staff, plan and execute virtual residency fair, plan and execute VSDP.

Support WIMMS: staff monthly meetings, plan and execute special meetings throughout the year, plan and execute spring conference, coordinate Anna B. Searcy Award, coordinate Faculty Leadership Development Travel Awards, send notifications of monthly empowerment lunch, coordinate McGill Society quarterly book club.

Provide support as required to the Senior Director of Talent and executive assistant, assisting with faculty recruiting visits and other activities (preparation of itineraries; coordinating lunch, seminars, other events; escorting candidates to appointments in the School of Medicine and other locations around campus)

Salary

Salary Range: $16.92 - $30.68 Hourly

Grade: GGS - 008

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Application Materials

In addition to the Online Application, please provide a Cover Letter and Resume.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice President of Human Resource Services/Affirmative Action officer at 573-882-7976 .

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

Vaccination Statement

After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.

All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.

Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.

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