Administrative Assistant

Work Site Location: Coeur d' Alene Campus
Work Schedule: This part-time position works 3-4 hours per day, Mon-Fri.

Job Summary:
This Administrative Assistant supports Advising and Career Services.
This position is responsible for performing a variety of office support and/or secretarial duties for an office or department. This position serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to-day matters.

Job Duties:


This list includes but is not limited to the following:

• Performs a variety of office support activities and assignments, which are occasionally confidential in nature and of some variety and limited complexity within prescribed and generally routine office procedures.
• Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials and performs word processing functions for a variety of standard documents and correspondence.
• Processes others correspondence and reports and maintains records and file systems, edits and proofreads documents to ensure accuracy.
• Performs typing, copying, filing and general office duties including fielding telephone calls, receiving, relaying and resolving routine telephone and/or walk-up inquiries and directing visitors.
• Greets and directs visitors, resolves routine administrative questions and answers inquiries concerning the activities and operations of the department/division.
• Performs routine office functions requiring little discretion that may involve specific duties of a routine nature where supervision is infrequent such as mail distribution, reception and telephone activities.
• May maintain staff or supervisor appointments and calendars.
• May make travel arrangements for staff and supervisor.
• Maintains office supply inventory and orders office supplies as needed.
• Maintains a positive, helpful, constructive attitude and work relationship with supervisor, college staff, students, and the community.

Duties specific to the needs of the department

• Greets and directs visitors and students to appropriate individuals.
• Supports student enrollment and persistence by providing excellent customer service.
• Provides specific information and referrals to guide new and current students through effective career exploration and personalized advising to registration.

Marginal Duties

• Assists with special projects as directed.
• Runs various routine errands, as required, for the department/division.
• Performs other duties as assigned.

Minimum Qualifications
Education and Experience : High school diploma or general education degree (GED) and a minimum of one year full-time related experience and/or training, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:
• Excellent customer service, verbal communication and interpersonal skills
• Ability to operate standard office equipment including phone and copier

Employment is contingent upon successful completion of background check.

Application materials include; resume and cover letter

Advertised: August 05, 2022 Pacific Daylight Time
Applications close: