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Administrative Assistant

North Idaho College
Idaho, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Part Time
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Work Site Location: Coeur d' Alene Campus
Work Schedule: This part-time position works 3-4 hours per day, Mon-Fri.

Job Summary:
This Administrative Assistant supports Advising and Career Services.
This position is responsible for performing a variety of office support and/or secretarial duties for an office or department. This position serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to-day matters.

Job Duties:

This list includes but is not limited to the following:
  • Performs a variety of office support activities and assignments, which are occasionally confidential in nature and of some variety and limited complexity within prescribed and generally routine office procedures.
  • Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials and performs word processing functions for a variety of standard documents and correspondence.
  • Processes others correspondence and reports and maintains records and file systems, edits and proofreads documents to ensure accuracy.
  • Performs typing, copying, filing and general office duties including fielding telephone calls, receiving, relaying and resolving routine telephone and/or walk-up inquiries and directing visitors.
  • Greets and directs visitors, resolves routine administrative questions and answers inquiries concerning the activities and operations of the department/division.
  • Performs routine office functions requiring little discretion that may involve specific duties of a routine nature where supervision is infrequent such as mail distribution, reception and telephone activities.
  • May maintain staff or supervisor appointments and calendars.
  • May make travel arrangements for staff and supervisor.
  • Maintains office supply inventory and orders office supplies as needed.
  • Maintains a positive, helpful, constructive attitude and work relationship with supervisor, college staff, students, and the community.
Duties specific to the needs of the department
  • Greets and directs visitors and students to appropriate individuals.
  • Supports student enrollment and persistence by providing excellent customer service.
  • Provides specific information and referrals to guide new and current students through effective career exploration and personalized advising to registration.
Marginal Duties
  • Assists with special projects as directed.
  • Runs various routine errands, as required, for the department/division.
  • Performs other duties as assigned.
Minimum Qualifications
Education and Experience : High school diploma or general education degree (GED) and a minimum of one year full-time related experience and/or training, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:
• Excellent customer service, verbal communication and interpersonal skills
• Ability to operate standard office equipment including phone and copier

Employment is contingent upon successful completion of background check.

Application materials include; resume and cover letter

Advertised: August 05, 2022 Pacific Daylight Time
Applications close:

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