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Executive Director of University Advancement and Alumni Affairs

Florida Memorial University
Florida, United States
Salary Not Specified
Posted Date
Aug 8, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Alumni Affairs, Executive, Executive Directors, Other Executive
Employment Level
Employment Type
Full Time
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A successful candidate will play an active role in FMU's existing academic and operational success. The Executive Director of University Advancement and Alumni Affairs shall have the primary responsibility to help increase the number of gifts from individuals, small businesses, organizations, alumni, and friends of the University. The Executive Director is responsible for all steps in the fundraising cycle, from research and identification to solicitation and stewardship. Initiates and maintains close working relationships with members of the philanthropic community and ensures timely follow-ups and updates with donors. This customer-centric role is responsible to deliver service excellence support to meet the needs of our University community. Demonstrates the professionalism needed to handle sensitive and confidential matters.

Essential Functions:

Responsible for Alumni Affairs planning and implementing programs and projects that strategically engage alumni in strengthening the University and provide tangible benefits to alumni and current students.
  • Serving as an ambassador, the Executive Director of University Advancement is charged with securing commitments from alumni to provide professional expertise and volunteer service.
  • Collaborating with colleagues in the administrative offices (including, but not limited to Admissions, Development, Public Affairs, and Student Affairs) and the schools to create and maintain pathways for alumni participation that advance the goals of the Institution.
  • Partnering with Development colleagues to identify, cultivate, solicit and steward alumni giving.
  • Serving as a liaison between the National Alumni Association Board of Directors, and academic and administrative leadership.
  • Planning and coordinating the solicitation of donors via digital, direct mail, and in-person strategies per level of commitment and specific appeals.
  • Participating in the planning and successful implementation of donor fundraising special events (Founders’ Day, Heroes For Hope, FMU Giving Day, and alumni fundraising events).
  • Proactively update donors on projects and activities of interest.
  • Identifying, cultivating, soliciting, and stewarding annual fund gifts for the University.
  • Ensure accurate and complete alumni database records; capture contact, biographical, and career information of alumni via surveys, projects (e.g. alumni directory), correspondence, website, postal returns, etc.
  • Establish and build relationships with a wide range of alumni, locally, regionally, nationally, and internationally; maintain regular communication with alumni via direct contact, email blasts, alumni web pages, social media outlets, and print publications.
  • Educate graduating students about alumni benefits and engage them in programs.
  • Collaborate closely with development colleagues in increasing support from alumni; routinely identify and qualify alumni prospects for gifts.
  • Making direct, face-to-face alumni solicitations, and assisting the board with solicitations.
  • Oversee and balance the budget for Alumni Relations; within the annual program budget, manage existing and/or additional alumni programs, services, and communications.
  • Managing an annual prospect pipeline, initiating contact, following up, closing gifts, and maintaining consistent contact through focused stewardship activities.
  • Tracking and reporting progress using specific metrics.
  • Working closely with campus faculty and the Vice President to identify donor prospects for school-specific funding priorities.
  • Acknowledging donors through public and private recognition.
Required Knowledge, Skills, and Abilities:
  • Ability to handle information of sensitive and confidential nature in the utmost professional manner. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability.
  • Maintain the privacy and confidentiality of information, protect the assets of the institution, act ethically and with integrity, and adhere to FMU’s Code of Conduct and policies and procedures.
  • Effective analytical and decision-making skills.
  • Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Manage, prioritize, and accomplish multiple tasks/projects simultaneously in a deadline-driven environment.
  • Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
  • Note: In compliance with the American Disabilities Act (ADA), those functions of the job which are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.
  • Bachelor’s Degree in Communications, Business Administration, Liberal Arts, or a related field.
  • Minimum of 5 years of successful fundraising experience in a college or university development program or other comparable charitable organization.
  • Proven success in securing and conducting face-to-face meetings for major solicitations.
  • Demonstrated ability to work collaboratively in a team-based environment.
  • Excellent communication, presentation, business development, and organization skills.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Razor’s Edge fundraising software; LinkedIn Learning, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Familiar with Jenzabar technology suite for higher education and Banner financial system.
  • Flexibility to work outside of normal business hours.
  • Pre-Employment screening is required: criminal background check and drug testing.
Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

We offer a competitive salary commensurate to experience. In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin ASAP and will continue until the position is filled. No phone calls, please.

Florida Memorial University is an Equal Employment Opportunity Employer.

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