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Administrative Assistant II

Employer
Dartmouth College
Location
New Hampshire, United States
Salary
Salary Not Specified
Date posted
Aug 5, 2022

Job Details


Position Details

Position Information

Posting date

08/03/2022

Closing date

Open Until Filled

Yes

Position Number

1125900

Position Title

Administrative Assistant II

Department this Position Reports to

Institute for Writing & Rhetoric

Hiring Range Minimum

$16.75/hr

Hiring Range Maximum

$21.00/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

TBD

Location of Position

Hanover, NH 03755
37 Dewey Field Road
Dartmouth College

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To provide a variety of administrative support to the Director, Speech program faculty, and Assistant Director of Writing Center to increase department/office efficiency and to expedite and coordinate the work of others.

Description

Required Qualifications - Education and Yrs Exp

High School plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Education
  • High School degree or the equivalent.
Experience
  • Two plus years of office experience.
SKills & Knowledge
  • Strong organizational skills.
  • Proficient with basic computer software packages.
  • Interpersonal skills.
  • Ability to work independently and set priorities.
Preferred Qualifications

Department Contact for Cover Letter and Title

James Dobson, Assistant Professor

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Quick Link

https://searchjobs.dartmouth.edu/postings/64593

Key Accountabilities

Description

General Office Support
  • Types (word processing) correspondence, forms, manuscripts, etc. and performs minor proofreading/ editing. This may include processing room assignments and timesheets for teaching assistants.
  • Records minutes at meetings in order to enhance communication and ensure accuracy of information.
  • Submits invoices and financial documents (travel, classroom, and research reimbursement) for processing. May track monthly expenditures to ensure accurate records of department budgets.
  • May train and supervise student interns, student office assistants or other office staff.
Percentage Of Time

60%

Description

Communication
  • Serves as the initial point of contact for inquiries to the office. Responds to inquires and provides information or refers to appropriate individual to address the needs of the inquiry.
  • Maintains and updates the department webpage.
  • Prepares and distributes flyers, posters, and mass mailings to publicize department activities.
  • Communicates respectfully with a diverse community.
Percentage Of Time

20%

Description

Information Management
  • Maintains department files and databases (e.g. student grades, enrollment, department information), to ensure accuracy and accessibility of information .
Percentage Of Time

10%

Description

Schedule Coordination
  • Maintains schedule(s) for supervisor(s), and/or department staff.
  • Schedules department meetings, events, and functions including coordination of guest itineraries, room reservations, etc.
Percentage Of Time

10%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
    • Handshake
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Company

Dartmouth College

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Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.

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Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.

Dartmouth College

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