Space Information Manager
- Employer
- California Institute of Technology
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Aug 5, 2022
View more
- Position Type
- Faculty Positions, Business & Management, Other Business & Management
- Employment Level
- Administrative
- Employment Type
- Full Time
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Space Information Manager
Caltech
Job Category: Fulltime Regular
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
Reporting to the Senior Director of Design & Construction, the Space Information Manager manages the campus space inventory database and CAD drawings of all Campus buildings. In addition, this position provides support to Cost Studies & Compliance department, all Academic Divisions, Facilities, and other campus departments by providing space-related drawings and data, researching space information and collaborating to ensure all campus space-related data is consistent. This position supports and or tracks other initiatives such as archiving projects into Meridian, campus plans, campus signage, campus ADA compliance and the Design and Construction website. This position functions with minimal supervision and oversight.
Job Duties
- This position maintains the space information database for the
campus, ensuring the accuracy and the timely update of data in the
campus space database. This serves as the foundation for the
biennial Cost Study as well as the campus' IWMS (Integrated
Workplace Management System). Caltech is currently using a
combination of various systems including AssetWorks/AiM, ACAD-Plus,
BSDS, Meridian and other systems as our IWMS. Ensures consistency
of information across all platforms and ensures that appropriate,
reliable, and valid information is available when needed for
different surveys and information needs across campus.
- Creates, updates and manages building floorplans in CAD.
Populates Meridian Document Management archival System and supports
all of the Facilities operations. Develops floorplan models from
existing drawings, blueprints, sketches, and field measurements as
appropriate. Ensures that standards are applied to graphic drawings
and that appropriate federal and state standards are applied to
building space data.
- Manages data population and access to space information
contained in the space database. Coordinates data input from the
user community and ensures that data are kept up-to-date. Provides
analytical reports based on space data. Provides support and
training for the user community. Updates documentation as necessary. Defines and supervises software updates as required. Manages integration of space information within other systems. - Coordinates and facilitates assignment of room and location
numbers. Defines room numbering system according to articulated
standards and ensures appropriate physical numbering. Designs
physical room number and other interior and exterior wayfinding
signage in accordance with ADA, CBC and other regulatory systems
and campus standards. Manages and oversees appropriate placement of
signage in conjunction with other appropriate parties. Assigns new
room numbers in accordance with established standards, and
documents campus room numbering system.
- Creates, maintains and updates general campus map on a periodic
basis and ensures consistency of information across multiple
formats. Maintain specialty maps as needed (tunnels, fire routes,
utilities, etc.). Provide custom tailored maps as needed to support
various projects or information requirements. Develops and manages
the overall campus Properties and Locations map to define campus
spaces not within buildings.
- Creates ad hoc reports as needed.
- Manages department website.
- Acts as the administrator for other software as
required.
- Provide information and process support for campus planning
efforts (includes knowledge and familiarity with past planning
documents, outcomes, and requirements, as well as planning
processes). Attend meetings, assemble notes, manage documentation,
and provide key support for planning team, as needed.
- Produce space analytics reports on periodic and as needed
basis.
- Ensure appropriate operations of Meridian document management
and Events management support systems.
- Tracks and facilitates application of ADA and CBC standards
with respect to accessibility on campus in concert with other
service-providing offices.
- Other duties as required.
Basic Qualifications - Bachelor's Degree (or Associate's and extensive experience)
required. Must have at least 5 years of directly related experience
with floorplan drawings and space inventory
administration.
- Familiarity with space information systems, AutoCAD, and/or
other technical and/or graphics software.
- Must have a basic operational level of familiarity with IWMS
relational database management systems.
- Must understand floorplans and construction
documents.
- Must have good interpersonal/customer relations skills and be
able to function in a medium-pressure environment under deadlines
and as a member of a project team. Must be able to work well with
others in a collegial environment.
- Must be able to produce analytical reports as needed to support
management decision-making.
- Should have experience working on planning projects within a
higher education institution.
- Should have good working familiarity with higher education
project planning concepts and software applications.
- Should be familiar with the organizational structure of a
typical educational institution.
- Should have a good working familiarity with campus master
planning information support requirements.
- Should have a general familiarity with ADA and accessibility
requirements.
- Should have working familiarity with GIS concepts.
- Must be able to learn new concepts and skills.
- Spatial aptitude is required. This position requires the
ability to easily visualize and sketch a floor plan during a
walk-through of a building.
- Should have good design skills. Familiarity with design
programs such as the Adobe Creative Suite is beneficial.
- Basic understanding of building construction and architecture
is required. This position is not an architectural designer
position, but some of the same basic skills are needed to maintain
accurate drawings of the buildings.
- This position requires attention to small details in order to
maintain quality standards for the drawings and
database.
- Knowledge of Microsoft Access and Excel for manipulating data
is required.
Preferred Qualifications: - Experience with BlueCielo Meridian Drawing/Document Management
is beneficial but not required.
- Experience with GIS systems is preferred.
- Basic understanding of relational databases is beneficial,
including a basic understanding of the concepts of Views and Tables
in Oracle. This position does not require the ability to actually
create Views or Tables in Oracle, but understanding them is
beneficial for communicating the requirements to a DBA.
- Basic computer programming experience or familiarity is
desired.
- Basic design skills are also desired.
Required Documents - Resume
- Letter of Application
- References
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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