Accounting Coordinator - Receivables

Accounting Coordinator - Receivables
Whitman College

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .

POSITION PURPOSE

The Accounting Coordinator - Receivables has the responsibility for various accounting functions within the Business Office, including accounting for student accounts and loan programs, including receipting and disbursement of funds.

PRINCIPAL ACCOUNTABILITIES

• Processes receipts to accounts receivable and departmental payments; balance cash daily; and prepare related bank deposits.
• Maintains the Perkins loan program including payments, deferments and cancellations.
• Coordinates with the financial aid office on issues affecting student accounts.
• Completes reconciliation of gifts; enrollment; admission and student account credit card payments; electronic funds transfers; and various other account deposits.
• Assists the Manager of Student Accounts with all other functions such as deposits, refunds, billing, payment plan contracts, and application of financial aid, etc.
• Updates federal funds selections for students receiving federal funds who are eligible for refunds.
• Updates account authorizations for students, for FERPA compliance.
• Monitors Perkins federal loan programs for collection action and related service agency monthly reports.
• Reviews off-campus housing rentals accounts and prepares necessary refunds at termination of rental agreements.
• Prepares and submits the 1098-T and 1098-E tax forms.
• Reconciles various bank accounts monthly.
• Liaises with campus departments on credit card processing and reconciliations.
• Reconciles various monthly credit card settlements.
• Completes additional hours and possible weekend work as necessary during registration periods.
• Completes other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Individuals must be able to explain and/or demonstrate that they possess the knowledge, skills and abilities to safely perform the essential functions of the job, with or without reasonable accommodation:

• Establish and maintain an effective professional working relationship with college constituencies, vendors and other agencies.
• Establish and maintain exemplary customer service and fiscal accountability as it relates to all functions within the department.
• Demonstrate a strong knowledge of procedures with attention to detail and processing cycles.
• Perform office procedures necessary to the position with a high level of accuracy and reasonable efficiency.
• Ability to effectively prioritize workflow and effectively manage interruptions.
• Ability to integrate the College's core values of diversity, equity, inclusion, and antiracism into interactions, processes and decision making.
• Demonstrated proficiency in the use of software applications, spreadsheets and word processing.
• Ability to understand complex processes.
• Knowledge and/or ability to learn and interpret loan program regulations.

MINIMUM QUALIFICATIONS

Associate's degree in accounting or two years of accounting experience

PREFERRED QUALIFICATIONS

Bachelor's degree in business or accounting

BENEFITS

Whitman offers competitive employee benefits, including medical, dental, vision and life insurances, a generous 10% matching contribution to the Whitman College 403(b) Defined Contribution Retirement Plan, and paid time off including 13 paid holidays for full-time staff vacation and sick leave. Learn more about benefits eligibility here.

COVID-19 PROTOCOLS

At Whitman College, we take seriously the safety of our community. Whitman is a fully vaccinated campus, requiring all employees and students to be up to date with their COVID-19 vaccinations or have an approved exemption. More information can be found here.

DISABILITY ACCOMMODATION FOR JOB CANDIDATES

Contact Human Resources regarding requests for disability accommodation in the employment application process.

APPLICATION REVIEW

Application review will begin on August 22, 2022 and continue until the position is filled.

START DATE

October 1, 2022


For full application instructions and position description, visit https://whitman.bamboohr.com/jobs/view.php?id=229


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