Assistant Director of Player Transition & Recruiting Communications - Football

West Virginia University Athletics is currently accepting applications for an Assistant Director of Player Transition & Recruiting Communications.

About the Opportunity

As an Assistant Director of Player Transition & Recruiting Communications, you will assist in the management of student-athlete player transition and recruiting communications on behalf of the football program.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What you’ll do:

• Engage in ongoing communication with parents and guardians of committed prospective student-athletes.
• Provide guidance to committed prospective student-athletes for effective registration with the NCAA Eligibility Center.
• Conduct initial academic eligibility assessments of prospective student-athletes.
• Serve as liaison for WVU’s admission and housing applications.
• Assist student-athletes with insurance waivers as necessary.
• Assist student-athletes with NCAA Clearinghouse materials submission including submission of registration forms, test scores and high school transcripts.
• Assist incoming student-athletes with FAFSA/Pell Grant submissions.
• Disperse initial strength and conditioning contact to signees.
• Coordinate and serve as host to Signee Day coinciding with annual spring game.
• Responsible for coordination and execution of Newcomer Report Weekend.
• Lead and execute 3-Day orientation for incoming student-athletes.
• Monitor academic progress for all incoming student-athletes by scheduling weekly meetings.
• Responsible for yearlong programming for new incoming student-athletes via the Bridge Program.
• Assist the Director of the 5th Quarter Program with the coordination and execution of the Big Brother Program.
• Assist with the coordination of player housing including weekly on-campus housing checks and the transition to off-campus housing for student-athletes.
• Regular communication with parents and or guardians of signed and enrolled incoming student-athletes.
• Serve as 5th Quarter liaison, working closely with community service initiatives and the social responsibility pillar
• Assist recruiting department with virtual recruiting visits, junior days, unofficial and official visits for potential student-athletes and guardians.
• Execution of the defensive recruiting communication plan, ensuring they have all relevant information needed to fulfill the duties.
• Input of all relevant defensive recruiting communication feedback and notes into Catapult on a weekly basis (daily when coaches are on the road recruiting).
• Letter writing campaign for recruits on the defensive side of the ball.
• Execution of Whistle Communication for the defensive coaches
• Assist with the creation of defense prospect bio sheets for staff meetings when players are visiting campus.
• Develop a relationship with targeted defensive prospects to build a rapport with the recruit, his family, and circle of influence in the decision making process.
• Report directly to the Director of the 5th Quarter Program and indirectly to the Director of Personnel & Scouting; work closely with coaches and athletic administrative staff and with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program.
• Perform other job-related duties as assigned by the Director of the 5th Quarter Program and Director of Personnel & Scouting.
• Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big 12 Conference and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
• Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences.
• Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
• Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and constituencies; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant education; requires the ability to adapt to any situation and make decisions.
• Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues and eligibility of student-athletes.
• Manage professional and personal time to handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, regular travel in-season and on-call availability.
• Faithfully and diligently execute related duties of the department, as requested or assigned by the Head Football Coach or Director of Internal/Football Operations.

Qualifications :

• Bachelor’s degree required.
• A minimum of one (1) year of experience involving:
  • Strong knowledge of NCAA rules and regulations
• Maintain high standard of ethics and integrity related to intercollegiate athletics
• Demonstrated knowledge of NCAA Division I intercollegiate athletics
• Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules
• Maintain knowledge of state and University policies and procedures
• Exhibit strong creative, organizational and interpersonal skills
• Demonstrated ability to function professionally under high stress and confrontational circumstances
• Demonstrated ability to manage multiple tasks for extended period
• Demonstrated ability to independently plan and organize work; Proactive attitude towards work and assignments
• Demonstrated ability to maintain and develop personal contacts with outside groups, i.e. student-athletes, professional representatives, fans, media, donors, University community
• Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Demonstrated knowledge of record keeping and adherence to schedule; Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends
• Ability to stay abreast of information impacting the affected area
• Demonstrated ability to organize and motivate groups and individuals
• Demonstrated knowledge of effected areas of involvement
• Ability to make administrative / procedural decisions and judgments
• Demonstrated ability to drive and travel via motor vehicle; Maintain a valid driver’s license

Valid driver’s license

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.