MEDICAL PROGRAM ASSISTANT

Salary:

Minimum $21.00 HOURLY
Depending on Qualifications
The salary range for this position is starting at $21.00/hour dependent upon experience and qualifications. In addition to base pay, the employee in this position can expect to receive benefits such as generous vacation, holidays, and other paid time off, competitive insurances and savings accounts, and employer sponsored retirement benefits.

Job Summary:

This is a data-entry position that provides program support to the Communicable Disease Division's supervisory, professional, and administrative staff. Responsibilities include, but are not limited to: understanding and use of medical terminology; entry of patient demographic, clinical, and billing data; interpreting patient history and diagnoses into the patient database; responding to requests for medical information; maintenance of peripheral equipment and inventory of computer and laboratory supplies; participate in the development of policies, procedures and guidelines to improve administrative and/or operating effectiveness; other duties as assigned

Responsibilities:

Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.

• 20% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 80% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

1-2 years of data entry experience, preferred
0-1 years of laboratory experience, preferred
Skill in using Epic Systems Beaker application, preferred

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Monday through Friday 7:45 to 4:30 pm with occassional weekends and holidays on rotational basis.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Additional Information:

Exposure to basic healthcare principles
Awareness of HIPAA regulations
Effective and written and oral communication skills
Computer skills, including the use of Microsoft Windows applications (Outlook, Excel, Word, etc.)
Ability to work independently, as well as in a group setting
Ability to adapt to low and high work volumes, maintaining productivity
Exceptional customer service skills
Skill in data entry, demonstrating high accuracy
Awareness or exposure to Current Procedural Terminology (CPT)
Awareness or exposure to International Statistical Classification of Diseases and Related Health Problems (ICD) diagnostic codes

As defined by the Americans with Disabilities Act (ADA), the employee must be able to perform the essential job functions as outlined in the position description with or without reasonable accommodation.

A criminal background check will be conducted prior to employment.

A typing assessment will be completed at the time of interview.

How to Apply:

To begin the application process please click on the "" button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position, and a document listing contact information for three (3) references, including at least one supervisor.

If you have questions, you may email hrstaff@slh.wisc.edu or call Kelsey Bailey, 608-262-5594.

Contact:

Kelsey Bailey
kelsey.bailey@slh.wisc.edu
608-262-5594
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Medical Program Assistant(HS009)

Department(s):

A527000-WI STATE LAB OF HYGIENE/CDD/MICROBIOLOGY

Employment Class:

University Staff-Fixed Term

Job Number:

264361-CJ



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Aug 4 2022 Central Daylight Time
Applications Close: Aug 18 2022 11:55 PM Central Daylight Time