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Facilities Regulatory and Safety Director




Requisition ID:
req3730

Job Title: Facilities Regulatory and Safety Director

Department: Facilities Management

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: Commensurate with experience

Schedule: M-F, 8am-5pm; additional hours as necessary. This position is subject to call-in twenty-four (24) hours a day, seven (7) days a week.

Position Summary

The Facilities Regulatory and Safety Manager promotes legal and regulatory compliance with local, state, and federal laws in the areas of life safety. This position proactively plans, directs, and implements the College’s safety program to promote a safe, healthy, and accident-free work environment. The Facilities Regulatory and Safety Manager acts as point of contact for any federal, state, or local safety or risk management authority and/or representatives including OSHA, ASHRAE, and similar regulatory bodies as well as any Authority having Jurisdiction (AHJ).

This position is subject to call-in twenty-four (24) hours a day, seven (7) days a week.

Core Competencies

Professionalism, Communication, Managing Work, Continuous Improvement, Quality Orientation, Customer/Student/Employee Focus, Collaboration, Leadership, Adaptability, Operational Decision Making, Building Partnerships, Strategic Influence

ESSENTIAL JOB FUNCTIONS


Regulatory Compliance Management

Responsible for oversight of routine testing and inspections of life safety systems, including fire alarms, sprinkler systems, fire pumps, and other associated equipment. Promotes all areas of responsibility are maintained in accordance with applicable regulations from the AHJ and meet or exceed regulatory code, and accreditation standards related to safety. Monitors life safety, physical environment, and utility issues and provides direction for corrective measures taken to promote compliance.

Exhibits a sense of urgency related to safety issues posing a risk to occupants or the institution. Creates and leads asbestos and other hazardous waste management program. Audits documents periodically for identified issues or deficiencies related to life safety. Develops action plans for mitigating all deficiencies identified by such documentation, informing leadership. Attends all required committee meetings. Collaborates with other campus and non-campus partners to identify and develop solutions to safety system issues. Promotes a positive organizational safety culture.

Supports job safety programs for all college wide contractors and their subcontractors. Reviews new contractors’ pre-qualification documentation to comment upon acceptable safety record. Communicates with appropriate leadership of acceptance or rejection of contractors. Reviews, comments on, and communicates plans associated with project/contractor staging, including delivery/haul routes, contractor parking, dumpster, lay down areas, and temporary sanitary station locations.

Safety Management

Manages the safety and risk associated with construction projects as they impact the campus community. Supports in ensuring each construction project is conducting operations in a safe manner for the protection of our employees, contractors, and community. Provides leadership on safety promotion by means of maintenance activities and practices.

Promotes compliance with all aspects of managing Site Specific Safety Plans. Identifies hazards and control measures for maintenance activities. Develops incident management and other safety plans based on risk assessment, incorporating knowledge of safety regulations and compliance measures. Promotes effective traffic control techniques are in place to safeguard workers and those passing through a work zone or site during maintenance activities.

Promotes hazard and accident-free campuses by conducting periodic safety inspections. Manages and oversees inspections on emergency eyewash and showers, fume hoods, quarterly fire inspections, elevators, backflows and other similarly situated campus systems. Supports operations in maintaining storage areas.

Training & Record Keeping

Identifies and provides training opportunities for Facilities Management and college staff on topics associated with maintenance and construction such as pre-construction risk assessments; infection control risk assessments; interim life safety management; fire extinguisher training; hot work permits; lock out tag out; above ceiling work permits, and other compliance related trainings as needed, etc. Maintains the documentation of new employee’s safety training prior to beginning work. Manages AHJ related training in areas such as Fall Protection, Forklift Operation, Haz Mat Spills, Chemical Spills, Hazardous Waste Removal, Crane/Hoist Safety, etc. Maintains and updates College’s
hygiene and response plan, and manages the process to document employee training on the College’s hygiene and response plan.

Complies with federal, state, and local fire code rules and regulations, including SDS requirements. Keeps complete and accurate records by completing and maintaining required documentation, training, vendor contracts, certifications, licenses, trainings, inspections, and incident reports, according to policy and law. Records and complies data, updates log, monitors equipment, and schedules maintenance. Maintains confidentiality of sensitive information.

Diversity, Equity & Inclusion

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. Assists with conducting workforce analytics to identify potential inhibitors of a workplace environment that is diverse, equitable, and inclusive.

Other Duties & Responsibilities

Attends all required department meetings and trainings. Manages multiple assignments of varying complexity and meets timelines and deadlines, with the ability to adapt to changing needs of the department, federal, state, and/or local codes. Positively promotes the College name and image to external and internal stakeholders.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks. Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on computer screen. Employee occasionally lifts up to 30 pounds.

Working Conditions

Typical office environment. Regular exposure to moderate noise typical to business offices.

Knowledge, Skills and Abilities:


Knowledge of : state and local fire code requirements; facilities maintenance including machines and tools, their design, use and repair; building and construction materials, methods, technical plans, blueprints, and drawings; systemic safety principles to assess risk

Skill in: Verbal and written communications, developing safety principles to assess risk; developing safety plans; promoting, implementing, and evaluating maintenance impact on safety; operation of general office equipment, customer service, general typing, application of job software programs and databases, filing documents in alphabetical, numerical, chronological, and subject order, maintaining work records, application of technical skills in fire and safety system operations.

Ability to: Effectively multi-task; develop and maintain effective working relationships with associates, supervisors, job contacts and general public; exhibit a pleasant telephone manner and answer routine inquiries; provide outstanding customer service; maintain confidential and sensitive information; exercise sound judgment in dealing with stressful situations; exhibit good understanding of various emergency and other situations; learn operation of telephone and radio system to receive and relay information accurately and rapidly.

Minimum Qualifications:

Bachelor’s Degree in a closely related technical field or 6 years in life safety or facilities regulatory compliance. Two (2) years of experience with fire systems, or the possession of the NFPA or other closely related certifications. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework, and experience may qualify a candidate.

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