Administrative Assistant, Accreditation & Special Projects

Job Summary

Accreditation data collection, analysis, reporting and special project coordination .

Salary Grade

O03

Essential Functions

• Coordinates data for accreditation and program reports (Federal Title II).
• Maintains the ISBE Annual Report database on ACCESS .
• Supports the awards committee. Updates materials, posts notice of and receives completed applications for the annual Feldman Awards, Olga Najacht, Weigand, and Whitener Scholarships, then notifies winners and non-winners through customized letters, and sends names and amounts granted to Financial Services for their records and for the honors ceremony booklet.
• Supports special department events (e.g., alumni events, advisory council meetings, reception for award winners following the Honors Convocation). Coordinates all communications and RSVPs through teacherleadership@elmhurst.edu.
• Assists Field Director with department-wide school partner, alumni, and employer surveys (through Qualtrics) by organizing survey data once submitted by teachers, providing lists of mentors, cooperating teachers and supervisors for all practicum and student teaching placements as well as data needed for each type of survey.
• Assists Field Director by creating, sending, and organizing upon receipt the school district field placement contracts.
• Assists Field Director and program directors with student teaching and block practicum placements by creating and organizing databases of students, district and cooperating teacher information, and supervisor.
• Assists Field Director and program directors by sending field placement information letters (both student teaching and block practicum placements) to teacher candidates upon confirmation that a school district will have a teacher candidate placement.
• Assists with departmental evening course support, including background check appointment scheduling for students, answering telephone and departmental inquires, etc.
• Supports Department Chairperson, Director of Satellite Field Network, and Licensure Officer with verifications of clinical hour and course requirements for approvals/endorsements.
• Maintains record keeping related to checkpoints and capstone rubrics for state reports.

Other Duties and Responsibilities

• Performs other duties as assigned

Minimum Qualifications

• Proficient in Microsoft Office, ACCESS, and Internet Skills.
• Proficient in basic statistical analysis with EXCEL (e.g., means, percentages).
• Excellent communication and organizational skills.

Preferred Qualifications

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.

Work Hours

1950 hours

Posting Date

05/17/2022

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting
https://elmhurst.simplehire.com/postings/1734