Outreach Programs Administrator (OLLI) Osher Lifelong Learning Institute

Position Details

Position Information

Requisition Number

S1873P

Home Org Name

OLLI

Division Name

Assoc Prov & VP for Outreach

Position Title

Outreach Programs Administrator (OLLI) Osher Lifelong Learning Institute

Job Class Code

CA06A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University Outreach seeks candidates for an Outreach Administrator I/II for the Osher Lifelong Learning Institute ( OLLI ). This position will assist with coordination of curriculum and instruction, OLLI classes, public lectures, workshops, and other events. This position works closely with the Director and Communications Coordinator to ensure the smooth operation of OLLI programs.

To learn more about OLLI, pleases visit: https://www.auburn.edu/outreach/olliatauburn/about.htm

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• As liaison to OLLI Curriculum Committee, corresponds among and between the OLLI instructors, Curriculum Committee, and OLLI staff to schedule and organize OLLI programming. Collects and distributes course proposals, prepares copies for classes and meetings, adjusts time and day preferences for OLLI courses to fit space needs, creates, and maintains spreadsheets for course offerings. Attends Curriculum and Advisory Committee meetings and puts action items in place.
• Provides Communications Coordinator edited course descriptions, and bios for instructors, speakers and invited lecturers for preparation and dissemination to membership and public.
• Regularly evaluates classes and programs.
• Corresponds with University of Alabama and University of Alabama at Huntsville OLLIs for program called “OLLI Shares.” Makes sure OLLI Shares Zoom classes and Facebook Live presentations are set up and implemented.
• Oversees the audio/visual needs for OLLI courses. Coordinates with OLLI instructors to determine classroom needs. Works with Outreach IT to ensure that audio/visual equipment is operating and properly updated and maintained. Maintains the technology spreadsheets and lists. May include supervision of a classroom assistant.
• Working with other OLLI staff, ensures that all University required forms and information have been submitted to appropriate offices prior to classes, fieldtrips, and events.
• Facilitates remote classes by working with staff at remote locations and covers day to day operations of OLLI classes in those spaces. Working with instructors, helps identify class coordinators and corresponds with them about required duties.
• Receives class rosters from Office manager/Registrar and sends to OLLI instructors.
• Represents OLLI at organization functions and community events.
• Coordinates OLLI volunteers for internal OLLI programs. Provides information when needed to Communication Coordinator to recruit volunteers for classroom coordinators and other needed volunteers. Organizes the time shifts. Sends email reminders to and finds substitutes for volunteer
• Helps support classroom activities as needed, including setting up furniture, preparing coffee and water, placing sign-in sheets, etc.

Minimum Education and Experience

Education Level

Bachelor’s degree from an accredited institution

Field of Study

Education, Education Administration, Public Administration, or a related field

Years of Experience

Level I requires no experience

Area of Experience

Requirements for Additional Job Levels

Level II requires a bachelor’s degree in the disciplines listed above plus two years of experience in the design, implementation, delivery and management of educational programs/services .

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Experience in program or curriculum management is a plus.

Posting Detail Information

Salary Range

$31,300 - $58,400

Job Category

Administrative

Working Hours if Non-Traditional

7:45 a.m. - 4:45 p.m. but outside hours required for special events

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

N/A

Posting Date

08/03/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/31186
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a bachelor's degree or higher from an accredited institution in Education, Education Administration, Public Administration, or a related field?
   • Yes
   • No