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Administrative Assistant, Sponsored Projects Services

University at Buffalo
New York, United States
Salary Not Specified
Posted Date
Aug 3, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Posting Details

Position Information

Fiscal Year
Position Title
Administrative Assistant, Sponsored Projects Services
Classification Title
Administrative Assistant I
Sponsored Projects Services
Posting Number
Posting LinkEmployer
Research Foundation
Position Type
RF Clerical/Technical
Appointment Term

Salary Grade

Posting Detail Information

Position Summary

The Sponsored Projects Services ( SPS )department within the Office of the Vice President for Research, is seeking an Administrative Assistant to provide administrative support and to ensure efficient operation of the department.

Primary Duties and Responsibilities:
  • Process incoming and outgoing mail
  • Manage shared folders for Payment requests submitted that are processed in SPS
  • Process SPS Payments
  • Manage shared SPS email boxes for communications from external and internal customers
  • Triage phone calls
  • Maintain office calendar
  • Track and order office equipment and supplies in university procurement systems
Sponsored Projects Services partners with the university community to prepare and submit proposals for sponsored funding and provides stewardship of awarded funds to ensure compliance with applicable regulations and policies. This position allows the incumbent to learn about various aspects of sponsored research administration and university procurement.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
  • 3 or more years of experience in a business setting
  • Proficient in Microsoft Office suite
  • Competent with various computer software applications
  • Organizational skills
  • Excellent verbal, written and interpersonal skills
  • Ability to work with a high degree of accuracy
  • Ability to work in a diverse deadline-driven environment
Preferred Qualifications
  • Associate Degree in Business or related field and 5 years of experience
  • Experience in a higher education setting

Physical Demands

Salary Range
$44,000 - $48,000
Work Hours

Monday – Friday
37.5 hours per week
North Campus
Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Background Check Notification

Contact Information

Contact's Name
Paulette Ziff
Contact's Title
Assistant Director
Contact's Email
Contact's Phone

Posting Dates

Deadline for applicants
Date to be filled


Number of references required
Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.
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