Admin Analyst/Specialist (NE)
- Employer
- San Diego State University
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Aug 3, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Admin Analyst/Specialist (NE)
Req No: 2022-14091
Category: Facilities/Maintenance
Type: Full-Time Central Staff
Salary: $20.00 - $26.75/hour max
Close Date:
Overview
This position is open until filled with an initial application review to take place after August 5, 2022.
This position works a hybrid in-office/remote schedule.
Reporting to the Director of Facilities Management, the Real Estate Administrative Analyst supports the department by performing a variety of routine to complex administrative tasks in a fast-paced environment. This position requires a high level of integrity and discretion in handling confidential information and professionalism while interacting with senior executives, university representatives, faculty, tenants, vendors, and contractors. The candidate must be well organized, detail oriented, flexible, proactive, resourceful, and able to complete high volumes of complex tasks and projects quickly while meeting tight deadlines and react with appropriate urgency to situations and events that require quick turnaround. This position will regularly perform administrative and technical work in analyzing data, attending/scheduling meetings, preparing written reports, reviewing proposals/contracts/agreements, preparing statistical reports and spreadsheets, etc. Work is performed using considerable judgment and involves management of critical data, integrating processes within an organization as a whole to maintain core services, which support and foster research.
Responsibilities
Real Estate, Leasing and Contracts Support: 60%
Administrative Support: 35%
Other duties and responsibilities as assigned: 5%
Qualifications
Core Knowledge, Skills and Abilities:
- Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation.
- Ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills.
- Ability to understand and follow posted work rules and procedures including integrity and sound business ethics.
- Ability to demonstrate sound judgment and ethical practices, analyze situations, and adopt effective courses of action.
- Ability to handle confidential information with discretion.
- Strong fiscal and analytical skills are essential.
- Ability to be a highly resourceful team player, and work independently with little direction, with staff, tenants, consultants, contractors and vendors.
- Ability to maintain professionalism at all times and provide quality control and an outstanding level of customer service.
- Demonstrate strong organizational skills and good judgment, with drive to meet division objectives, plan and organize work, and reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to develop and meet schedules and deadlines.
- Ability to demonstrate a high level of cross-cultural sensitivity, and to display sensitivity to ethnically and culturally diverse individuals.
Position Specific Knowledge and Abilities:
- Ability to maintain attention to detail and accuracy while multi-tasking in a fast-paced environment.
- Ability to apply knowledge, plan, prioritize and organize a heavy workload and adjust to changing priorities.
- Ability to interpret regulations and requirements.
- Ability to read, understand and analyze information, reports, and research data; and communicate analysis succinctly and cogently.
- Ability to seek out new work methods and principles and to incorporate them into existing practices.
- Must be customer-focused; flexible; and forward thinking. Must be proactive; resourceful and reliable.
- Highly motivated self-starter, with a high energy level and strong interpersonal skills.
- Ability to communicate effectively, both orally and in writing. Must possess strong typing, spelling, and editing skills with thorough knowledge of grammar.
- Must be highly skilled in Microsoft Office programs, specifically Word and Excel.
- Working knowledge of budget policies and procedures.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to make independent decision and exercise sound judgment.
- Must be able to apply pertinent real estate laws regulations and codes, appraisal and escrow procedures.
- Ability to provide accurate analyses and information for management review/decisions.
- Knowledge of BOMA method of space calculation.
- Must be experienced in commercial real estate contract negotiations and highly skilled in financial and legal contractual terms and CAM reconciliations.
MINIMUM EDUCATION
- Equivalent to a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of real estate administrative policies, procedures, practices or programs.
MINIMUM EXPERIENCE
- 3-years of recent hands-on and progressively responsible experience in a commercial real estate office environment.
ADDITIONAL APPLICANT INFORMATION:
- The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
- A background check (including a criminal records check) and Livescan (fingerprint) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation/KPBS
- San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
To apply, visit https://careers-sdsurf.icims.com/jobs/14091/admin-analyst-specialist-%28ne%29/job?in_iframe=1
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