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Administrative Assistant II

Employer
Dartmouth College
Location
New Hampshire, United States
Salary
Salary Not Specified
Date posted
Aug 3, 2022

Job Details


Position Details

Position Information

Posting date

07/27/2022

Closing date

Open Until Filled

Yes

Position Number

1127231

Position Title

Administrative Assistant II

Department this Position Reports to

French and Italian

Hiring Range Minimum

$16.75/hr

Hiring Range Maximum

$21.00/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

To be determined

Location of Position

Hanover, NH
Baker/Berry and Dartmouth Hall

This is an onsite position in Hanover, NH.

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

Under the supervision of the Department Administrator, provides a variety of administrative and academic support to faculty and department staff, and works to increase department efficiency and expedite and process the work of others.

Description

Required Qualifications - Education and Yrs Exp

High School plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • Proficient in the use of Microsoft Office products.
  • Strong interpersonal skills.
  • Strong organizational skills.
  • Ability to multitask, establish priorities, and adhere to deadlines.
  • Ability to work independently and reliably.
  • Experience with brochure and poster design software a plus.
  • Experience with posting information and materials to social media, including Instagram, Facebook and Twitter.
Preferred Qualifications

Department Contact for Cover Letter and Title

Andrea Tarnowski, Chair

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

This is a part-time position, but could be combined with another part-time position in Arts & Sciences to make a full-time position. Candidates for this position who wish to work full time are encouraged to also apply for the AA II position for the Spanish and Portuguese Department ( #1011577 ).

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link

https://searchjobs.dartmouth.edu/postings/62992

Key Accountabilities

Description

Communication
  • Serves as initial point of contact for inquiries to the Department, and acts as liaison between College employees, alumni, students and those outside the college. Responds to inquiries and provides information or refers to appropriate individual to address the needs of the inquiry. Communicates respectfully with a diverse community.
  • Prepares and distributes any newsletters, flyers, posters, and mass mailings to publicize department activities and provides any needed online advertising and support for the same.
Percentage Of Time

25%

Description

General Office Support
  • Assists with the coordination and support of day-to-day activities of the Department.
  • Provides guidance and assistance to others on the functioning of office equipment, e.g. copy machines and general use computers.
  • Orders all supplies for the department (general office supplies, food, water and other necessary items) and routinely checks supplies for replenishment.
  • Keeps main office/coffee area clean and replenished with water and supplies.
  • Types correspondence, reports, and instructional materials and performs minor proofreading and editing. Photocopies, collates and stores physical and online materials as needed.
  • Serves as primary support between AT’s (Assistant Teachers) and Language Program Director. Processes online student timesheets, paper drill packets and all other materials needed for AT work and prints the same for faculty and AT use. Uploads information to online Learning Management System for faculty use. Distributes textbooks to AT’s and collects the same at the end of every term.
  • Requests office hours, syllabi and other term-by-term information from faculty and staff for posting in Department and on website.
  • Places textbook orders every term and follows up with faculty to ensure timely ordering of materials.
  • Distributes course evaluations to faculty at the end of every term and gives completed evaluations to the Department Administrator.
Percentage Of Time

25%

Description

Information Management
  • Maintains and updates Department website.
  • Maintains department syllabi files and any other necessary records.
Percentage Of Time

25%

Description

Schedule Coordination
  • Serves as primary contact for the Department’s visiting speakers. Handles all aspects of visiting speakers including introductory communications, all travel and hotel arrangements, lecture hall scheduling, meal reservations, the drafting of posters, flyers or any other printed or online materials.
  • Schedules seminars, symposia, events and functions including compiling and distributing meeting agendas and materials; arranging luncheons and dinners; summarizing committee activities, and coordinating any other visitor travel arrangements as needed.
Percentage Of Time

25%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
    • Handshake
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Company

Dartmouth College

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Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.

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