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Programs & Special Projects Coordinator

University of the District of Columbia
District of Columbia, United States
Salary Not Specified
Posted Date
Aug 3, 2022

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-time, Regular

Pay Plan, Series & Grade: DS0095/9

Salary Range: $62,662 - $79,476

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties:

The Programs & Special Projects Coordinator works under the general supervision of the Manager of Programs & Special Projects and operates with minimal supervision. The incumbent assures precise record keeping and accurate data management of university records for the purposes of reporting and decision making as it pertains to transfer credit, enrollment, degree audit, graduation and programs maintained by the Office of the Registrar.

Essential Duties and Responsibilities:
  • Assists with curricular adjustments (majors, minors, exceptions) in the university degree audit system (currently DegreeWorks) using scribe tools and coding languages.
  • Assists with review of all program curriculum changes to ensure alignment with data in the University’s Student Information System, Banner.
  • Reviews and assesses student transcripts in accordance with American Council on Education (ACE) guidelines and University policies for transfer of credit toward degree programs at the University.
  • Assists with transfer credit re-evaluation requests from students; consults with department chairs and associate deans as needed on course equivalencies.
  • Serves as a contact person and resource for transfer credit related questions and explanations of transfer credit evaluations.
  • Works closely with Manager of Programs & Special Projects, Assistant Registrar-Systems, academic departments and academic advising staff to review and update transfer course equivalencies; maintain internal data in Student Information System (Banner).
  • Assists with training sessions for students, advisors, faculty and others as appropriate.
  • Assists with administration of concurrent enrollment and Consortium registration.
  • Performs document scanning and indexing for student records, maintains processes and procedures of student evaluation, and participates in training opportunities within the Registrar’s office and external programs.
  • Assists with the compilation, distribution, collection and organization of program of study guides, course descriptions, and other supporting documents, for review.
  • Assists with transcript processing during peak periods or as back up when needed.
  • Assists with general office coverage including answering phones, voice mails, emails and walk-ins.
  • Assists with commencement-related activities.
  • Performs other duties as required including cross training and special projects.
Minimum Job Requirements:
  • Knowledge of the University's Academic Standing Policies, policies and procedures established by the Board of Trustees, Academic Affairs, and applicable District and federal laws.
  • Knowledge of current processes used in the maintenance of student data systems.
  • Demonstrated ability to coordinate a variety of work projects.
  • Ability to work skillfully and cooperatively with students, faculty and staff as well as demonstrated ability to communicate with people of diverse interests, temperaments, and cultures.
  • Ability to communicate effectively with students, department chairpersons, faculty, and other constituencies.
  • Ability to work independently and discreetly on confidential assignments.
  • Ability to maintain complex records and to prepare and provide reports from such records.
  • Ability to communicate effectively both orally and in writing.
  • Possess solid general computer skills, including ability to work in a Windows environment. Preference given to those with demonstrated knowledge of Banner and DegreeWorks; familiarity with other specific applications used by the University a plus.
Information to Applicant:

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: .

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