Assistant Registrar, Systems

Description

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/4

Salary Range: $75,328 - $101,311

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties:

This position is a member of the Registrar’s leadership team and will be a liaison between OIT and the Office of the Registrar. The Assistant Registrar manages the coordination of identifying and implementing new technical tools, workflow processes, and strategic initiatives designed to increase departmental effectiveness. The position is also responsible for all technological functions within the Office of the Registrar, including their interdependence with university wide systems and providing functional leadership for new software and technology to enhance student services and streamline internal business processes, testing, functional support and training, project management, and documentation.

Essential Duties and Responsibilities:

• Delivers end-user driven solutions using the appropriate technology, understanding university business processes with respect to the SIS and related systems.
• Translates end-user driven solution requirements into technical specifications in coordination with the IT change management process, communicating time estimates, level-of effort estimates, and level of complexity, while keeping abreast of related technology advances and trends.
• Manages user acceptance testing (UAT) on all student-facing systems and processes including but not limited to registration configuration processes, degree audit functionality, and e-transcript processing.
• Manages all system set up relating to registration including registration rules, configurations settings, section-specific registration controls, and student priority registration appointment time assignment. The Assistant Registrar coordinates with the Associate Registrar and works closely with the Manager of Programs and Special Projects to ensure accurate setup of registration and transition between the SIS and degree audit systems (including but not limited to DegreeWorks).
• Develops enrollment-related reports and works with the Reporting and Data Standards committees and other committees as assigned.
• Provides technical assistance by responding to inquiries regarding errors, problems, or questions with programs.
• Trains end users and technical support staff to use and support UDC’s SIS.
• Performs a wide variety of administrative duties essential to operational efficiency of the SIS.
• Provides functional and technical support for various implementation teams.

Minimum Job Requirements:

• Strong understanding and use of student information systems, Banner 9, DegreeWorks, Argos, and related systems.
• Knowledge and experience programming and reporting in SQL.
• Must be familiar with making changes to web applications associated with ERP systems, preferably having the ability to use web tailor, create and develop Banner tables while also setting up rules and processes in Banner.
• Strong commitment for innovation as demonstrated by their ability to be proactive, dynamic, forward-thinking, strategic, and collaborative.
• Demonstrated critical thinking, analytical, and problem-solving skills.
• Strong verbal and written communication skills. Demonstrated ability to effectively communicate and foster collaboration with a wide variety of university clientele.
• Proven ability to implement and manage change.
• Excellent attention to detail.

Information to Applicant:

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .