Campus Visit Coordinator

Position Summary

The Campus Visit Coordinator’s primary responsibility is to ensure a high-quality personalized visit experience for prospective student visitors to Fort Lewis College. This includes the planning and coordination of all individual and group campus visits as well as assisting with FLC Open House, Admitted Student Day, and similar admission-related events. Reporting to the Assistant Director for Campus Visit Programs, the Campus Visit Coordinator will assist in the planning, implementation a,nd assessment of all campus visit opportunities. The Campus Visit Coordinator also assists with outreach and recruitment efforts for first-year and transfer students for a specified geographic territory while contributing to the development and implementation of a comprehensive and data-driven undergraduate recruitment plan. This position participates in all aspects of outreach, recruitment, and admissions in a fast-paced work environment, builds relationships with students, families and counselors, and engages in relevant follow-up, and related duties as assigned to identify, attract and enroll future Fort Lewis College studen

Minimum Qualifications

• Bachelor’s degree 
• Demonstrated experience providing exceptional customer service 
• Experience working with diverse groups of people in a variety of settings 
• Excellent interpersonal skills that include professional and motivational communication, public speaking, relationship building, and social networking 
• Effective written communication 
• Ability to effectively manage multiple priorities, pay attention to detail, and meet program objectives 
• Demonstrated ability to work independently, analyze and make decisions related to program content 
• Must possess and maintain a valid driver license. Must be in possession of the license at the time of application. 
• A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities 

Preferred Qualifications

• Work/leadership experience in higher education 
• Work/leadership experience in Admission 
• Previous experience with event planning in a professional capacity 
• Spanish bilingual ability 

Major Responsibilities

Individual and Group Visits (40%) 

• Professionally represents Fort Lewis College to prospective students, parents, community members and other visitors to campus. 
• Coordinates visit opportunities with teachers, counselors and advisors to arrange group visit programs 
• Contacts departments and individual faculty and staff to schedule appointments, class visits and participation in individual and group visits. 
• Maintains materials, handouts, etc. for visitors and school groups 
• Keeps accurate records of visits and recruitment programs participation, costs and effectiveness 
• Conducts Information Sessions on a regular basis (and campus tours as needed/directed) 

Campus Visit Events (25%) 

• Collaborates with the Assistant Director of Campus Visit Programs to plan, implement and assess all campus visit programs. 
• Manages all event planning as directed with regards to room reservations, staffing, day of coordination and pre- and post-program communications 
• Contacts departments and individual faculty and staff to schedule appointments, class visits and participation in admission events. 

Recruitment (20%) 

• Travels occasionally, including weeknights and weekends, (approx. 1-2 weeks in the fall and 1-2 weeks in the spring) to assist with recruitment to promote Fort Lewis College to prospective first-year and transfer students to meet college enrollment goals. 
• Counsels, advises, and maintain positive contact with prospective students and their families, regarding admission requirements, financial aid and scholarships, and campus life. 
• Presents to large and small groups of students and guests at on- and off-campus events 
• Makes travel arrangements, conducts visits, and follows up with students, faculty, and staff contacted during visits via phone calls, letters, and email in accordance with state and institutional policy 
• Responsible for timely follow up with internal and external customers. 
• Completes reports related to recruitment, schedule, travel, and special programs. 

 

Front Office Support (15%) 

• Assists with answering phones, greeting visitors and responding to inquiries to the general admission email inbox 
• Assists with maintaining the professional appearance of Office of Admission and Information Session Room and keep area stocked with materials, applications, water, etc. 
• Assist with admission activities, which may include mailings, office errands, and special projects as needed 
• Other duties as assigned based upon the special qualifications of the individual and needs of the office. 
• Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities 
• Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508. 
• Produces and remediates digitally accessible materials in accordance with FLC standards. 
• Perform other duties as assigned 

Work Conditions

The work environment characteristics described here are representative of those that an employee can expect while  performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic). 
• Ability to work in a confined area. 
• Ability to sit at a computer terminal for an extended period of time. 

Compensation

Salary range is $40,000 to $42,500, plus a comprehensive benefits package .


Application Process
A complete application packet includes:

• Cover letter addressing interest and qualifications for position
  • Include details regarding how your personal and professional experiences allow you to encourage a learning environment grounded in equity and inclusion. “How do you envision contributing to Fort Lewis College’s commitment to equity and inclusion?”
• Resume
• Names and contact information for three current, professional references

Submit materials as one PDF file via email to:

cvcoordinator@fortlewis.edu

Application materials received by August 21, 2022, will receive full consideration. The position will remain open until filled.

The successful candidate will be required to submit original, official college transcripts, and pass a background check.