Administrative Assistant

Position Summary:

At the University of Dayton, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a community with a wide range of perspectives and experiences, we encourage all interested candidates to apply.

If you are looking for an administrative assistant position where you can:

● Be innovative and creative,

● Work in an integrative, collaborative, interdisciplinary environment,

● Be part of a mission-driven institution, and

● Have summers off

Then apply today!

This position is a non-exempt administrative support role with the School of Education and Health Sciences, Department of Health and Sport Science and a member of a collaborative support team. This team member would perform various administrative tasks including scheduling meetings for faculty and administrators, managing departmental-related travel arrangements, assisting with student recruitment events, recruitment material development and departmental communication, overseeing the student leaders of the department, and assisting with record keeping. We are seeking a candidate with strong communication, organization and computer word processing skills.

This full-time administrative secretary position is a 9-month position running from August 15th – May 15th each year.

Minimum Qualifications:

-High School Diploma
-Three + years of professional office experience required.
-Mastery of computer software, especially Microsoft Office and Google applications.
-Strong oral, written and interpersonal skills to communicate with persons at all levels of the University and those outside the University.

-Commitment and desire to work within a strong team environment.

-Strong organizational, analytical and proofreading skills.
-Strong customer service orientation and ability to develop positive working relationships with a diverse community of faculty, staff, students, administrators and external constituents.
-Ability to prioritize and use independent judgment and problem solving skills for decision making.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

-Associate degree or higher
-At least 3 years' full time experience as administrative support within Higher Education
-Experience with common Higher Education IT systems (e.g. Cognos, Degreeworks, Banner, Isidore)

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.