Executive Assistant

Executive Assistant

Job no: 529956
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Office Support

Department: Office of the President
Appointment Type and Duration: Regular, Ongoing
Salary: $58,000 - $64,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins
September 6, 2022; position open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include an online application, a cover letter, and resume that address how you meet the minimum and preferred qualifications.

If you wish to see a full position description, please email fass@uoregon.edu.
Department Summary
The University of Oregon is a comprehensive public research university committed to exceptional teaching, discovery, and service. We work at a human scale to generate big ideas. As a community of scholars, we help individuals question critically, think logically, reason effectively, communicate clearly, act creatively, and live ethically. The President's Office supports the executive leadership of the University of Oregon.
Position Summary
Position Summary:*
The Executive Assistant is part of a team of high-level professional and management support personnel responsible for the effective and efficient operation of the President's Office.

This position has primary responsibility for duties working with diverse constituencies on a daily basis; both face-to-face and on the phone, requiring expertise in advanced and complex issues relating to and communicating with varied audiences on behalf of the Office of the President, including answering and routing calls, greeting and assisting visitors, scanning and archiving correspondence, and processing invoices and reimbursements.

The EA provides executive support for the Assistant Vice President and Advisor to the President on Sovereignty and Government to Government Relations, and the Senate Secretary and Advisor to the President, including scheduling and calendar management, administrative projects, coordinating travel and reimbursements, and other duties associated with both offices.

Under the direction of the administrative manager, this position also provides direct confidential administrative assistance to the president as needed and directed; along with others in the president's office, including scheduling, correspondence, and travel.

The position requires a high degree of personal initiative, flexibility, attention to detail and organization, the ability to anticipate problems and accurately assess and manage multiple competing priorities, exercise good judgment, and demonstrate excellent administrative and interpersonal skills.

The EA's responsibilities are performed independently in an environment that requires high levels of sensitivity, confidentiality, and cultural awareness. The EA interacts regularly with UO leadership, faculty, staff, and students, while also engaging with internal and external partners

The EA must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible, and professional atmosphere in the office.

This position reports directly to the Administrative Manager.

This position is eligible for one remote workday per week as determined by staffing levels.
Minimum Requirements
Bachelor's degree or an equivalent combination of skills, education, and experience.

Minimum of three years' experience providing administrative or executive support that includes scheduling and calendar management.

Proficiency with all Microsoft Office programs, and direct experience managing/coordinating a busy calendar using Outlook.
Professional Competencies
Excellent computer and software skills, including all MS Office programs, in particular Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.

Demonstrated high-level organizational skills with the ability to exercise sound independent judgment, prioritize effectively, and manage time and stress well in a fast-paced, detail-oriented, and time-sensitive environment.

Possess excellent oral and written communication skills to produce correspondence, documents, reports, and presentations using impeccable grammar and proofreading skills.

Ability to manage stressful, and often confidential, situations with tact and diplomacy.

Models customer service principles (listening, empathy, patience, respect, responsiveness) and contributes positively to team dynamics.
Preferred Qualifications
Higher education experience strongly preferred

Five years' professional work experience as an executive assistant in a fast-paced environment.

Experience with Microsoft Teams.

Experience with Banner, Concur, and/or similar information system.

Project management experience coordinating administrative projects.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



To apply, visit https://careers.uoregon.edu/en-us/job/529956/executive-assistant



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